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Provision of public access terminals and WiFi in libraries - policy statement

Introduction

Public access computer terminals are available in all Surrey libraries. All library members are entitled to use the services, subject to their availability. Members with very overdue loans or outstanding accounts will have to clear these before accessing the services. If you are under 16 years of age you will need the written permission of your parent or guardian to use library computers. Non-members can apply for a visitor card which will allow limited membership, until they are able to provide proof of address. Visitors to the area can ask for a Guest Log-in to allow one-off access for a small fee.

What you can expect to find

All libraries have up to date, well maintained computers. with CD writers. Monitors are 17" as standard, and each library has at least one larger, 22" monitor. Broadband internet connections are provided in all our libraries with a minimum of 2MB bandwidth and some as high as 10MB to ensure high speed access to the latest multimedia rich websites.

Wi-Fi

All Surrey libraries have Wi-Fi access which is free to members 24/7. Non-members can have a free 30 minute session, all subject to availability. Where possible, Libraries will provide electrical sockets for laptop users alongside work spaces.

Software

All terminals have the following software loaded as standard:

  • Internet Explorer 9
  • Microsoft Office 2010 programmes: Word, Excel, Powerpoint, Access, and Publisher
  • Adobe Acrobat Reader
  • Adobe Flash Player
  • McAfee Anti-Virus
  • Roxio CD & DVD creator
  • Members of the public are unable to download software to library computers
  • Photo manipulation software is available at libraries with document scanners

Library computers allow you to

  • Manage your library account, renew and request books, and other material.
  • Access on-line reference materials e.g. Encyclopaedia Britannica.
  • Search your family history using 'Ancestry'.
  • Send and receive e-mails with your registered email account provider.
  • Access the internet.
  • Create and work on word-processed documents.
  • Create and work on spreadsheets.
  • Create presentations, posters, and databases.

NB: Please note our Filtering policy and Acceptable use of the internet policy.

Individual Libraries

Library Plus – our Larger libraries are:

Camberley, Dorking, Epsom, Farnham, Godalming, Guildford, Redhill, Staines, Walton, and Woking.

Larger libraries offer:

  • between 10 to 35 terminals available for pre-booking
  • black/white and colour printing facility
  • a document scanner should be available. Please check availability with our staff and volunteers
  • regular, basic, computer training courses are offered
  • 1 computer with large screen, accessibility mouse and keyboard.

Library - our medium sized sites are:

Addlestone, Ashford, Banstead, Caterham Valley, Cranleigh, Dittons, Egham, Esher, Ewell, Haslemere, Horley, Leatherhead, Molesey, Oxted, and Weybridge.

Medium sized libraries offer:

  • between 4 and 9 terminals available for pre-booking
  • black and white printing facility
  • occasional, basic computer training courses are offered
  • 1 computer with large screen, accessibility mouse and keyboard.

Library Select - our small libraries are:

Ash, Ashtead, Bookham, Caterham Hill, Chertsey, Cobham, Frimley Green, Hersham, Horsley, Knaphill, Lightwater, Merstham, Reigate, Shepperton, Stanwell, Sunbury, and West Byfleet.

Small Libraries offer:

  • between 2 and 6 terminals available for pre-booking
  • black and white printing facilities
  • 1 computer with large screen

Community Partnered Libraries are:

Bagshot, Bramley, Byfleet, Ewell Court, Lingfield, New Haw, Stoneleigh, Tattenhams, Virginia Water, and Warlingham,

Community Partnered Libraries offer:

  • between 2 and 6 terminals available for pre-booking
  • black and white printing facilities
  • 1 computer with large screen

In addition, some community partnered libraries may provide their own IT equipment. This may not be to the same specification, or offer the same security as Surrey County Council provided equipment. Please seek local information.

Access and availability

  • Library computers are generally available throughout opening hours, but due to IT processes, are shut down 15 minutes before closing time.
  • On occasions library computers are reserved to allow training courses to take place.
  • Library computers will occasionally be unavailable due to technical or maintenance issues.
  • Library members are entitled to a maximum of 2 sessions, lasting 120 minutes, access per working day, subject to availability, across the libraries' network.
  • A maximum session limit of 60 minutes will apply.
  • Further sessions can be taken following a minimum 10 minute break.
  • Between sessions each terminal will be re-booted, ensuring that no personal information is left, removing any virus threat, and restoring all settings. This essential process can take up to five minutes, which may delay your session start time, and may reduce time available for your session.
  • Unused time cannot be carried forward to a future date.
  • The library service will not reinstate 'down-time'.
  • Subject to availability, further computer access can be obtained by purchasing a 'Guest log-in', on the day, at the library.

Booking a computer

  • computers can be booked up to 14 open days in advance
  • members can book 12 sessions in advance, to a maximum of 120 minutes per day
  • a computer will be held for a maximum of 10 minutes from the start of the session. If the session has not commenced, the booking will be cancelled.

Bookings can be made

  • in person – using a Open Public Access Terminal within a library
  • on-line through SCC website http://bookings.surreylibraries.org/icambook/default.asp
  • by telephone – via the SCC contact centre tel no 0300 200 1001.

Saving Your Work

It is the user's responsibility to save their work at intervals to a memory stick or similar device. The library service will not accept responsibility for any data loss. If using a memory stick, please close down using the 'eject hardware' icon at bottom right of screen. For your safety and security all files will be cleaned and cleared at the end of each user's session. Memory sticks are available for purchase at Library desks.

Printing from library computers

Please note that you will be charged to print.

The library service uses a print management system to avoid wastage. Not all print formats and fonts are compatible; please see staff or volunteers if you are experiencing difficulties with printing.

Casual use of computers

Library members who have not booked in advance may still be able to access a computer. They should note in advance the available time displayed on the screen.

And finally…

Please do not allow anyone else to use your library card. Anyone found to be using another person's library card will have their session terminated, and will be barred from using the computers.

A maximum of two people may use a computer together, at smaller desks this is reduced to one person.

Headphones or earphones must be used for anything requiring sound and must be set at a level that does not disturb other users. Headphones may be borrowed, please see a member of staff for current hire charges.

C Ganderton

August 2014.

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