If you are interested in applying for Your Fund Surrey Large Community Projects funding, here's how to do it:
Stage 1: Developing your idea
If you would like to discuss a potential project, or wanted to understand what similar organisations may already be active in your local area, you could contact one of our Community Link Officers. Each borough has a designated Community Link Officer. Take a look at the Your Local Area webpages to contact yours.
Stage 2: Ideas submission
Submit a project to the fund via a simple Your Fund Surrey application form. The Your Fund Surrey Team will assess your Idea Submission and provide feedback.
Please refer to this Ideas submission help and guidance document (PDF) which will help you get prepared for submitting your idea.
Stage 3: Full submission
If your proposal meets the criteria for the Fund, you will be sent a checklist of documentation required for full submission and advised what documentation will be required for your project (this will vary depending on the overall value and complexity of your project). When you think you have all the necessary evidence you are invited to contact Your Fund Surrey, who will issue you a link to submit.
Please take a look at the Full submission guidance document (PDF) which will help you getting prepared for submitting your application. Some or all of the following supporting documents will need to be completed as part of you Full Submission application.
- Cash Flow and post-go live project cashflow template (XLS)
- Financial Breakdown and Balance Sheet (XLS)
- Project Plan Template (small grants) (XLS)
- Project Plan Template (large grants) (XLS)
- Evaluation Plan Template (DOC)
- Needs Assessment Template (DOC)
- Management and Maintenance Plan (PDF)
- Post go live balance Sheet (XML)
- Business Plan
Please note that planning permission will need to be in place at this stage of the application.
Alongside the Full Submission, all projects will also be provided with a 'project engagement page' from the Your Fund Surrey Commonplace site. These pages will be used to gain a deeper understanding of how local communities feel about project proposals. Projects will be hosted on the Commonplace website for a period of up to 28 days, beginning whenever applicants choose. At the end of this period, a summary report will be produced. Applicants will be supported throughout this time by the Your Fund Surrey team.
Stage 4: Assessment
The Your Fund Surrey team will formally assess and score applications against the set criteria for the Fund. Applications are scored by two Your Fund Surrey officers and at least one member of the Expert Hub using a weighted scoring matrix. In addition, the finance team will assess the overall financial stability of the project.
The Your Fund Surrey team will be in contact after the first round of scoring and may ask for further clarification and additional documents to complete the final assessment.
Stage 5: Your Fund Surrey Advisory Panel
The Your Fund Surrey Advisory Panel will review full applications to inform the final officer recommendations to the appropriate decision maker. In some cases, a site visit may be requested.
Stage 6: Decisions and funding
All financial decisions will then be taken within the County Council's formal decision making process as outlined below:
- Projects up to £100,000 delegated to the Executive Director with direct responsibility for the delivery of Your Fund Surrey
- Projects between £100,000 and £500,000 delegated to the appropriate Cabinet Member as determined by the Leader
- Projects over £500,000 decision taken by Cabinet (please note, Cabinet meetings take place each month of the year, except August)
Depending on the value and complexity of the project, it can take between 3 to 6 months from full submission to a funding decision.