Greener Futures engagement – privacy notice


  • Name of service: Greener Futures Climate Change Team
  • Directorate: Environment, Transport and Infrastructure
  • Date of issue: 27 July 2023
  • Date of current version: 27 July 2023
  • Review date: 27 July 2025


The reasons why we use your personal data

This privacy notice applies to the functions of the Environment Service relating to the hosting of the Greener Futures content for colleagues, partners and residents online and via email on behalf of the Environment, Transport and Infrastructure Directorate.

What processing of personal data is undertaken by the team?

Colleagues, partners, residents and other people with a local connection to Surrey are invited to share their progress, success, experiences and opinions which, following assessment, will be shared with the Greener Futures mailing list and on Surrey County Council corporate social media channels and the Commonplace website, which is an online engagement platform.

This content will highlight opportunities, development and experiences of initiatives that reduce carbon emissions and improve or promote environmental sustainability. With the aim to inform and inspire recipients to promote amongst the constituents, colleagues and community members within their networks, to keep them informed and make lifestyle changes to reduce carbon emissions and the subsequent environmental impact.

What information do we collect?

  • Name
  • Position (Job title, organisation)
  • Town or region within Surrey
  • Contact details such as email address
  • Social media account details
  • Expressions and opinions expressed through your correspondence

How we are allowed to use your personal data

To process your personal data, we will explain to you what we are asking you to agree to and why.

Individuals outside of local/central government employment

If you are positioned outside of a local government organisation across Surrey, you will be invited to opt-in to have your personal data stored and be contacted.

Individuals employed by local/central government

If you hold a position within a local or central government organisation within Surrey, you will automatically be subscribed to receive content from us. Your contact information will be obtained from within the public domain such as publicly available websites, and you will be free to opt-out immediately at any time.

If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address and we will deal with your request.

Who we share your personal data with

Your personal information will not be shared with any other individuals within our mailing list and all correspondence will be sent by a secure mailing platform ("Gov Notify").

The Greener Futures team may share information with the Surrey County Council Communications team. If we want to share any information you provide via our website or corporate social media channels, we will contact you concerning the approval of your content. Your first name may be shared on the published online content unless you request otherwise, or a pseudonym is provided.

Retention of data

Data will be retained for 10 years.

Other information

We welcome any photos or videos you may wish to include but please be mindful not to include any personal identifiable information.

For further information on our privacy notices, please see information and privacy.

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