Personal Education Plans (PEPs)

A Personal Education Plan (PEP) contains the discussions and decisions made at a PEP meeting. PEP meetings must take place once a term for every young person in care. Children in Care have the right to expect the outcomes we want for every child.

Local authorities have a duty to promote the educational achievement of children in care under section 52 of the Children Act 2004 and must ensure all children in care from age three upwards have an effective, robust and up-to-date PEP.

Download PEP Guidance Pack (PDF)


Until a young person is 18, the PEP remains the responsibility of the social worker. After 18, the Personal Advisor (PA) takes over this responsibility.

Social workers must liaise directly with schools, colleges and all other relevant parties to arrange PEP meetings on a termly basis. PEPs are organised by social workers and held in schools and colleges.

Completing a PEP

PEPs relate to an individual young person and they set out the young person's educational targets for attainment and achievement, and recommendations for how this will be done. Schools and colleges are also accountable for ensuring all children in their care have an up-to-date PEP in place, which is reviewed on a termly basis and will be asked about these at the time of any inspection.

There are always deadlines (well-publicised) for the completion of the PEPs as there is a long process of quality assurance and evaluation of financial requests that take place after the PEP has been written.

  • Best practice is that the ePEP document is completed within 3 days of the meeting.
  • An initial PEP must be carried out within 20 working days of the young person coming into Surrey's care.
  • It is highly recommended that a new PEP take place if a young person moves educational setting.

For information on how to complete an ePEP, please read our How to Use Welfare Call guide

Accessing PEPs

All of Surrey's Personal Education Plans are now electronic and available via a secure web Portal called Welfare Call. Every young person's Designated Teacher and Social Worker has access to their PEP and the Education Support Worker from the Virtual School does to.

Carer's and IRO's are welcome to contact the Virtual School for copies of individual PEPs and of course, the Young Person ought really to have access to a copy themselves (age-appropriate).

It is the responsibility of every young person's Education Support Worker to quality assure every PEP once a term to ensure all young person are receiving the information, advice, guidance and support required for them to achieve their best educational outcomes.

The PEP includes a section to represent the Pupil's Voice (differentiated by Key Stage). The completion of this part of the PEP is mandatory in every PEP meeting.

Files available to download