Disclosure and Barring Service (eDBS) - Privacy Notice

Details

Name of service Disclosure and Barring Service (eDBS)
Directorate Resources
Date of issue 1 May 2018
Date of current version 23 September 2021
Review date 8 April 2024

The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the functions of the Disclosure and Barring Service that incorporates/carries out:

Electronic Disclosure and Barring Service (eDBS) applications: Standard Check and Enhanced with or without Childrens and/or Adults Barred List
Paper form Disclosure and Barring Service applications for the above checks
Basic Disclosure applications: via the Disclosure and Barring Service or Disclosure Scotland. Basic Disclosure electronic applications can be carried out on any position.

Disclosure and Barring Service checks are used to check the criminal records of employees and potential employees, in order to ascertain whether or not they are suitable to work with vulnerable adults and children. For individuals working in certain positions, a valid DBS disclosure is a legislative requirement.

What processing of personal data is undertaken by Safer Staffing and Onboarding

We would only use your personal data for the following:

Disclosure and Barring Service applications
Applications made to the Home Office for sponsorship and Employee Checking Service requests
Checking right to work
Service delivery
Service improvement and planning
Prevention and detection of crime/fraud
Research
Statistical analysis and reporting
Safeguarding
Vital Interests

This information is used in order to carry out our statutory responsibilities under the different legislative frameworks, provide services and to establish good business practices.

What information do we collect?

Name
Address
If the role involves taking service users into the employees' own home, a background check is carried out on all persons, including the employee, living at that address.
Date of Birth
Email address
Telephone Numbers
Right to work
Basic Disclosure Results
Disclosure and Barring Service results
Visa / Work Permit
Certificate of Good Conduct
Other various ID documents that are required to complete a DBS check

How we are allowed to use your personal data

Legal obligation or public task under various UK legislation including but not limited to:

Local Government Act
Localism Act 2011
Mental Capacity Act 2005
Mental Health Act 1983, 2007
Local Safeguarding Children and Adults Boards Regulations 2006 (SI 2006/90)
Crime and Disorder Act 1998
Welfare Reform Act 2012
HMRC compliance
Pensions regulations
Necessary for contract with the individual
Necessary for compliance legal obligation
Obligations under employment, social security or social protection law, or a collective agreement

Consent

To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact the My Help desk team in the first instance by emailing myhelpdesk@surreycc.gov.uk or call 020 8541 9000. Opening hours are between 8am and 5pm.

Who we share your personal data with

Disclosure and Barring Service (DBS)
Basic Disclosure Scotland
Home Office
UK Visa and Immigration
Various Local Police Forces
Surrey County Council HR Teams
Surrey County Council Managers
Various Surrey County Council teams
Atlantic Data - This online service is designed to help organisations carry out DBS checks
Schools (if applicable)
The company that carried out your check that we act as an umbrella customer for.

Automated decision making (when computers make any decisions about you)

Not applicable.

Personal data being sent or processed outside of the UK and EU