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Providing funded early education

Estimate forms are now available below for childminders for Free early education for two year olds (FEET), 15 hours and 30 hours, and for group settings for FEET and 30 hours.

Closing date for estimate claim forms to be received by the Finance and Practice team, for Spring 2019, is 3 December 2018.

If you're a childcare provider who provides, or is thinking about providing, funded early education for two, three and four year olds, you'll find all the forms you need on this page.


We also have web pages with more information on:

Files available to download

  • Declaration form Autumn 2018 (60.9 KB)
    This form replaces the Registration and Declaration forms use in previous years. This form is for parents to complete. It is the contract between them, you and us for their Funded Hours. A new declaration must be completed each term. You must keep this form for seven years.
  • Declaration form Spring 2019 (438.4 KB)
    This form replaces the Registration and Declaration forms use in previous years. This form is for parents to complete. It is the contract between them, you and us for their Funded Hours. A new declaration must be completed each term. You must keep this form for seven years.
  • • Estimate Form – 30 hours (extended) – Group Settings - Spring 2019 (37.0 KB)
    If you’re a group setting and you’d like an estimate payment for the extended 15 hours of Funded Early Education for 3 and 4 year olds in the spring term, you must post or email this form to the Finance and Practice Team by 3 December 2018.
  • • Estimate Form – 30 hours (extended) - Childminders - Spring 2019 (37.5 KB)
    If you’re a childminder and you’d like an estimate payment for the extended 15 hours Funded Early Education for 3 and 4 year olds in the spring term, you must post or email this form to the Finance and Practice Team by 3 December 2018.
  • • Estimate Form – 15 hrs (universal)– Childminders – 3 and 4 year olds - Spring 2019 (37.0 KB)
    If you’re a childminder and you’d like an estimate payment for the universal (first) 15 hours Funded Early Education for 3 and 4 year olds in the spring term, you must post or email this form to the Finance and Practice Team by 3 December 2018.
  • • Estimate Form – FEET – All Providers – Spring 2019 (36.0 KB)
    Use this form if you’d like an estimate payment for Funded Early Education for Two year old funding in the spring term. You must post or email this form to the Finance and Practice Team by 3 December 2018.
  • 30 hours free childcare eligibility form (for childcare settings) (83.1 KB)
    Form for childcare settings to use to collect parent's consent to share their information with the local authority (including by post)
  • 30 hours free childcare eligibility form (for schools) (37.3 KB)
    Form for schools to use to collect parent's consent to share their information with the local authority
  • Bacs details form 2018-19 (30.4 KB)
    Use this form to request to have payments by BACS or tell us of a change to your bank details. This is only available if your account is eight numbers or less.
  • Change of contact or owner details form (23.0 KB)
    Use this form to tell us if the person administering free early education for 2, 3 & 4 year olds has changed or if they have new contact details. We will then contact you to let you if any next steps are needed
  • Change of hours form for 2 year olds 2018-19 (22.3 KB)
    Parents should use this form to tell you if they want to change the number of hours of Free Early Education for Two year olds (FEET) they claim for their child. You must keep these forms.
  • Change of hours form for 3 and 4 year olds 2018-19 (22.7 KB)
    Parents should use this form to tell you if they want to change the number of hours of Free Early Education for 3 and 4 year olds they claim for their child. You must keep these forms.
  • Data Correction Form for 2 year olds (77.4 KB)
    Use this form to correct information about a two year old child that you are not able to correct yourself on to the Free Early Education Portal. Please post this form to the Finance and Practice Team
  • Data Correction Form for 3 and 4 year olds (78.3 KB)
    Use this form to correct information about a three or four year old child that you are not able to correct yourself on to the Free Early Education Portal. Please post this form to the Finance and Practice Team
  • Data Correction Form - Provider Agreement for 2 year olds (73.7 KB)
    Use this form to correct your Provider Agreement for 2 year olds on the Free Early Education Portal. Email this form to the Finance and Practice Team
  • Data Correction form - Provider Agreement - 3 & 4 yr old (73.7 KB)
    Use this form to correct your Provider Agreement for 3 and 4 year olds on the Free Early Education Portal. Email this form to the Finance and Practice Team
  • Disability Access Fund form (37.6 KB)
    Providers offering Funded early education and childcare for 3 and 4 year olds can use this form to apply for additional funding to support children with SEND
  • Early Years Pupil Premium registration form (669.2 KB)
    This is the registration form parents and carers should fill in if they are eligible for Early Years Pupil Premium
  • Free Early Education Portal - Login request form (27.1 KB)
    Please complete this form to request a login for the Free Early Education Portal
  • Privacy notice form (45.4 KB)
    This notice is for you to give to parents to explain how their information will be used. It’s from the Department for Education and covers both schools and early years providers. You will need to change it to be appropriate to your provision. This is GDRP compliant.
  • Provider Agreement 2018-2019 (732.7 KB)
    This document explains the process that childcare providers must follow to be able to claim funded early education for 2, 3 and 4 year olds (including 30 hours free childcare).
  • Provider Agreement user manual (1.7 MB)
    User manual for creating Provider Agreements in the Free Early Education Portal
  • Provider Partnership Policy (109.3 KB)
    A joint partnership policy on confidentiality and information sharing
  • Registration form for providing free early education for 2, 3 and 4 year olds 2018-19 (36.2 KB)
    Fill in this form if you want to apply to register to offer free early education in Surrey. Email or post the form back to us with all the requested documents.
  • Registration form to provide 30 hours funded childcare (23.3 KB)
    If you're already registered with us to provide free early education, use this form to register on to the Directory of Providers for 30 hours free childcare
  • Useful dates 2018-19 (208.0 KB)
    Useful dates to inform you of your headcount day, funded periods, estimate payment dates and follow on payment dates in 2017-18 for Free Early Education for 2, 3 and 4 year olds (universal 15 hours only)

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