Organising road closures for sporting events

Due to Surrey becoming an increasingly popular setting for major public events, causing some communities to be heavily affected, Surrey County Council has developed an Events Process for sporting events on the road. This will enable organisers to know the procedures that need to be followed for closed road events to minimise disruption and inconvenience for residents.

• Timeline for organising sporting events on closed roads
• Applying for an event on the highway

Timeline for organising sporting events on closed roads

It is important that event organisers provide enough time to plan and consult regarding their events that require road closures. Below is the recommended timeline for the actions that need to be taken.

Before the event

Months/weeks from event	Activity	Action by
12+ months from event	Check availability of proposed event date on the Surrey sporting event calendar. Consultation undertaken with key stakeholders	Event Organiser Event Organiser
12 months from event	Detailed event application received, including how they will deliver the Traffic Management Plan (TMP) and evidence of consultation	Event Organiser
11 months from event	In principal support given (or not) conditions stipulated. Statement of the relevant legislation to be used (road closure applications only)	Approver Approver
10 months from event	Further engagement with critical services, local communities, councillors and other stakeholders	Event Organiser
9 months from event	Attendance at Safety Advisory Group (SAG)	Event Organiser (invitation will be sent from SAG Chair or representative
6 months from event	Attendance at second SAG	Event Organiser (at the discretion of the SAG Chair)
3 months from event	No objections to be given by relevant SAG Road closure paperwork complete	SAG Chair Approver (paid for by the event organiser)
2 month from event	Intention to make road closure advertised. Road signs displayed (if required)	Approver (paid for by the event organiser) Event Organiser
2 weeks from event	Finalised road closure orders published	Approver (paid for by the event organiser)

After the event

Months/Weeks from event	Activity	Action by
2-3 weeks	Feedback and debrief from event	Event Organiser

Applying for a sporting event on the highway

If you wish to run a sporting event in Surrey that involves a road closure, please complete the form below and send to events@surreycc.gov.uk

Full guidance for organisers can be found below. Please read this as it explains the process in greater detail.