Due to Surrey becoming an increasingly popular setting for major public events, causing some communities to be heavily affected, Surrey County Council has developed an events process for sporting events on the road. This will enable organisers to know the procedures that need to be followed for closed road events to minimise disruption and inconvenience for residents.
- Timeline for organising sporting events on closed roads
- Applying for an event on the highway
Timeline for organising sporting events on closed roads
It is important that event organisers provide enough time to plan and consult regarding their events that require road closures. Below is the recommended timeline for the actions that need to be taken.
Before the event
| Months/weeks from event | Activity | Action by |
|---|---|---|
| 12+ months from event | Check availability of proposed event date on the Surrey sporting event calendar. | Event organiser |
| 12+ months from event | Consultation undertaken with key stakeholders | Event organiser |
| 12 months from event | Detailed event application received, including how they will deliver the Traffic Management Plan (TMP) and evidence of consultation | Event organiser |
| 11 months from event | In principal support given (or not) conditions stipulated. | Approver |
| 11 months from event | Statement of the relevant legislation to be used (road closure applications only) | Approver |
| 10 months from event | Further engagement with critical services, local communities, councillors and other stakeholders | Event organiser |
| 9 months from event | Attendance at Safety Advisory Group (SAG) | Event organiser (invitation will be sent from SAG Chair or representative |
| 6 months from event | Attendance at second SAG | Event organiser (at the discretion of the SAG Chair) |
| 3 months from event | No objections to be given by relevant SAG | SAG Chair |
| 3 months from event | Road closure paperwork complete | Approver (paid for by the event organiser) |
| 2 month from event | Intention to make road closure advertised. | Approver (paid for by the event organiser) |
| 2 month from event | Road signs displayed (if required) | Event organiser |
| 2 weeks from event | Finalised road closure orders published | Approver (paid for by the event organiser) |
After the event
| Months/Weeks from event | Activity | Action by |
|---|---|---|
| 2-3 weeks | Feedback and debrief from event | Event organiser |
Applying for a sporting event on the highway
If you wish to run a sporting event in Surrey that involves a road closure, please complete the form below and send to events@surreycc.gov.uk
Full guidance for organisers can be found below. Please read this as it explains the process in greater detail.
Files available to download
-
Framework for coordination of events on the highway (PDF)
This paper sets out the Framework and set of objectives for the co-ordination and approval of events on the highway, or that have a major impact on the highway network, as administered by Surrey County Council. -
Event Application Form (MS Word)
Application form for Section 16A road closure events and a list of documents that need to be provided.