Application to plant or maintain a grass verge (cultivation licence)
Surrey County Council assesses applications for planting within highway verges. We may refer to this as a 'cultivation licence'.
Who can apply?
- Owners or occupiers of properties next to the highway can apply for a licence to plant and maintain shrubs, plants or grass at that location.
- Borough and District Councils and Parish and Town Councils don't need a cultivation licence. The County Council can give consent for cultivation work under section 96 of the Highways Act 1980.
What does the licence cover?
We consider giving approval for the following:
- The regular cutting and maintenance of the verge. This is normally when the owner or occupier wishes to maintain the verge in front of their property to a higher standard than that required by Surrey County Council.
- The planting and tending of bulbs or annual/perennial plants.
- The planting and regular maintenance of low habit shrubs.
The licence usually lasts for a period of either five or ten years, although exceptions can be considered. The approval will be transferable to any future owners of the property to cover any ownership changes.
How to apply
Stage 1 is free. This confirms the ownership of the land.
Stage 2 costs £79.56. This is our administration fee for processing your licence application.
The fee of £79.56 is non-refundable.
Stage 1: Establish and confirm the ownership of the land
Before you can apply for a licence, the Highways Information Team must find out who owns the land, so your first step is to provide them with the following information:
- Name of owner or occupier of the land or property
- Your name (if not the same)
- Full address of location
- Name and addresses of neighbouring properties
What happens next?
The Highways Information Team will check their records to confirm the ownership of the land adjoining the occupied property. This process can take up to 28 days. In some circumstances a visit to the location may be required.
The Highways Information Team will contact you to let you know the following:
- If they find that the Highway Boundary is adjoined to your property or property's land, they will confirm that you can apply for a licence.
- If the Highway Boundary is not adjoined to your property or property's land, they will inform you that a licence cannot be granted, this is because the Highways Act prevents us from allowing this.
You may find that the land is in the council's ownership and has been designated for Highway Purposes, but that no Public Highway right currently exists over the land. If this is the case, then please contact the council's property team to ask about a Garden Licence.
Stage 2: Apply for a Cultivation Licence
Please note: The completed application form and non-refundable payment must be received before we can consider your application.
Before you apply for a Cultivation Licence, please read the Conditions relating to any approvals. If you have any questions about these conditions, please contact us.
After you have submitted your application
We will confirm we have received your application by email. We will ask you to send us your Highway Boundary search and your insurance certificate. We may contact you to check information about your application and to find out more about what you would like to do. We will let you know our decision within 28 days.
Conditions relating to any approval for a Cultivation Licence
Some or all of these conditions can be attached to the licence or letter of authority.
- The licensee (or personal representative where the licensee is deceased) must indemnify the highway authority (and provide evidence of this) against any third party claim in respect of injury, damage or loss, which may occur in the highway, to which the licence relates. This may arise from: the planting or presence of shrubs, plants or grass; or carrying out any works by the licensee, the highway authority, or their representatives, except where the highway authority is negligent. Currently, the value of this indemnity must be not less than £5m for any one incident. It may be appropriate, with certain of the limited impact arrangements, above, for owners and occupiers to provide evidence that their home insurance can cover them for this type of activity on the public highway. Householders are advised to contact their insurance company for clarification.
- Licences or letters of authority will operate for a period of either five or ten years. However, the Council can serve a notice on the licensee withdrawing the licence (granted under section 142) (we will give a minimum of seven days notice). This can be for the following reasons:
- If any condition of the licence is contravened by the licensee,
- Where it is necessary for the highway authority to exercise its functions, normally following a period of not less than three months.
- The licence will also include a condition, which states that within one month of a change of ownership of the premises in question, the licensee must inform the highway authority of the change. Failure to do this may result in a withdrawal of the licence.
- The highway authority, or public utilities, may require access to planted areas, which are subject of the agreement, at any time. Neither the highway authority nor the utilities can be held liable for any loss or damage done to planting during work.
- There will be provision in the licence that where it expires, is withdrawn or surrendered, the Council:
- May remove all or any of the shrubs, plants or grass to which the licence relates and reinstate the highway, and may then recover its reasonably incurred expenses from the last licensee, or
- Authorise the last licensee to remove these, and reinstate the highway within a reasonable time period at his own expense.
- The powers and duties of the highway authority are not affected by any planting approvals.
- Unless maintenance has been passed to the highway authority, by agreement, licensees are required to manage licensed areas of highway verge, or other approved areas, to a reasonable standard, ensuring regular cutting and pruning. The licence will contain a provision providing for this to occur. Our local highway staff will aim to inspect these areas at least once a year. A licence may be revoked as a result of ongoing disregard of one or more relevant conditions, (see item 2 above).
- As far as practicable, highway authority officers will ensure that a record of these areas is made known to the authority's grass cutting contractors, together with any seasonal restrictions on cutting. We cannot guarantee, however, that these areas will not be inadvertently cut, on occasions. Similarly, we will try to avoid spraying planted areas during weed control operations, but cannot accept liability for accidents.
- Shrubs must not be planted nearer than 5m from the centre-line of the road, and additionally, as necessary, no nearer than 1.5m from the edge of the road. Where there are footways between the planted areas and the edge of the road, planting shall be no nearer than 0.5m from the edge of the footway.
- Approvals will not be granted where planting is likely to interfere with highway drainage, or restrict access to inspection chambers, etc.
- Approvals will not be granted where planting is likely to interfere with protected areas of verge.
- Care must be taken to ensure that existing sight lines within the highway are not put at risk. Highway staff will check this.
- Approvals are limited to planting, and do not include any associated fencing, stones, posts, boulders or related advertising. These may constitute an encroachment on, and possible obstruction of, the highway, and a potential hazard to users of the highway, and as such, may render the owner liable to a third party claim, in addition to possible prosecution by the Council. In addition it will not be permitted to use hedging plants on frontages in such a way that they would enclose the highway.
- The highway authority will not accept inappropriate planting, or any that might display messages, which are critical of minority groups, or others. Any planting that causes offence will be removed, and our costs may be recovered.
- Applications from young people (under 18 years old) are acceptable, but must be endorsed by an adult.
- The types of shrubs that are proposed for planting on the highway verge should be discussed and agreed with the Highway Arborist beforehand.