How the online Disclosure and Barring Service Service works

Why you cannot do a Disclosure and Barring Service (DBS) application for yourself

An individual/self employed person cannot apply for a criminal record check for themselves through DBS directly. This is because they cannot make an unbiased decision about their own suitability for a position, also you will not be able to check your own identity documents.

A basic guide for your Electronic Disclosure and Barring Service (EDBS) application:

Part 1: Identity checker

  1. Login to the online eDBS system and start an application
  2. Review all ID documents for applicant using face-to-face ID verification.
  3. Submit application

Once the application is submitted it is trackable through its journey by the identity checker only.

Part 2: Applicant

4. Applicant receives a link and completes their section (this link can also be sent to the applicant to complete at a later date). Applicants are required to legally declare the accuracy of their information and give permission for it to be submitted to the DBS. This is the equivalent to their hard copy signature and is done via the online form.

What do you need to know as an employee?

The DBS check searches your details against a range of different information sources including the Police National Computer and the Independent Safeguarding Authority. The check may reveal convictions, cautions, reprimands and warnings.

Due to the DBS filtering guidance changes, the check may reveal criminal convictions and cautions.

Guidance and criteria on the filtering of these cautions and convictions and what you need to disclose can be found in the criminal records checks section of the Nacro website.

DBS filtering guidelines for both employer and employee

Filtering identifies and removes protected convictions and cautions so that they are not disclosed on a DBS certificate.

All unspent conditional cautions and convictions (as defined by the Rehabilitation of Offenders Act) will be automatically disclosed.

See the DBS filtering guidelines

5. Once the form has been completed, we will countersign the DBS application for you. It is then submitted securely via our online eDBS system to be quality checked by our eDBS provider and is then submitted to the DBS for the actual check.

DBS result received

Once the application is completed by the DBS only the result information is shown on our eDBS website ('Certificate contains no information' or 'please wait to view certificate').

The identity checker and/or hiring manager can login to the online eDBS website to view the result.

The actual certificate with any detailed information is sent directly to the applicant by post from the Disclosure and Barring Service, and is not shown or stored on the eDBS website.

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