Registering a birth

Coronavirus: Important information

Birth registration appointments will still be able to go ahead when Elmbridge moves to COVID-19 alert level high from Saturday 17 October 2020.

Birth registration appointments are available at Guildford, Leatherhead and Weybridge Register Offices. We are looking forward to seeing you but we have a large backlog of births to register, so please bear with us as we try to offer as many appointments as is safely possible. If the parents were married or in a civil partnership at the date of the birth, only one parent must attend. If you are registering a multiple birth, please contact us and we will assist you in making an appointment.

Congratulations on the birth of your baby. If your child was born in Surrey you can register the birth at Guildford, Leatherhead, or Weybridge Register Offices.

  • You must book an appointment in advance to register a birth
  • If you do not speak or understand English please bring someone who can translate for you. Please contact us if you need help.

We have a large backlog of births to register, so we ask for your patience as we open as many appointments as is safely possible.

Space in the Register Offices is limited, so to ensure that we can maintain social distancing to keep families and staff safe, we kindly ask that you do not bring any children or additional adults to the registration appointment.

It is important that you do not come into the Register offices if you or anyone in your household has symptoms of coronavirus including a persistent cough or high temperature, loss of sense of smell or taste, or feel unwell. Please seek medical advice if this is the case.

New parents can register their baby with a GP practice without a birth certificate. Claims for Child Benefit and Universal Credit can be made before you register the birth.

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Who can register a child's birth?

Space in the Register Offices is limited, so to ensure that we can maintain social distancing to keep families and staff safe, we kindly ask that you do not bring any children or additional adults to the registration appointment.

  • If the parents were married to each other, or in a civil partnership with each other at the time of the birth, only one parent must attend the registration appointment. Either the mother, father or second parent can register the birth. If the parents were not in a marriage or not in a civil partnership together, the father or second parent must attend the appointment with the mother if their details are to be included on the registration; if the mother attends alone, no father's or second parent's details will be recorded.
  • If two female parents are not in a marriage or civil partnership together, both must attend the appointment and meet the requirements of the Human Fertilisation and Embryology Act if the second female details are to be included on the registration; if the mother attends alone, no second female parent details will be recorded.

Details the registrar will need to know

  • Place and date of the birth
  • Forenames and surname you have chosen for the child
  • Sex of the child
  • Parents' names, surnames and address (including any former names)
  • Places and dates of parents' birth
  • Date of parents' marriage or civil partnership (if applicable)
  • Parents' occupations
  • Mother's maiden surname.

What to bring to the registration

Please bring your 'Red Book' or any birth paperwork provided by the hospital or midwife.

It would also be useful to bring:

  • Your passport or birth certificate
  • Proof of your current address
  • Proof of any former name or names (for example, change of name deed or marriage/civil partnership certificate)
  • Birth certificate of any previous children
  • Your marriage or civil partnership certificate where applicable

Please note that you are not legally required to produce these documents but if you do they can help to ensure your child's birth is correctly registered.

You are not required to bring your baby to the appointment.


How much does it cost

  • It is free to register a birth.
  • A full birth certificate containing the parents' details can be purchased on the day of registration for the cost of £11 each. We can issue a maximum of four certificates at the registration appointment. A full birth certificate will be required during the child's life for many purposes, including applying for passport and child benefit.

Payments for certificates can be made by debit or credit card.


Registering twins or multiple births

If you have had a multiple birth and need to register more than one baby, please contact us and a member of the team will assist you in making an appointment.


What safety Measures will be in place?

  • We will be operating a one-way system in the Register Office buildings, where possible, and will have social distance markers and hand-sanitiser available. Safety screens have been installed at Reception areas and on Registration desks, surfaces and touch points will be wiped clean between appointments.
  • If you arrive early for your appointment, please wait in your car / outside the building until the time of your appointment. We do not have any waiting rooms available inside the building, so you will be required to wait outside until the time of your appointment and may need to be prepared for inclement weather.
  • Please adhere to the social distance markers and enter the building 1 person at a time. When entering the building, please ensure you are wearing a face mask and please use the hand sanitiser provided and then report to Reception.
  • You will be directed to the registration room for your appointment. Office doors will remain open to allow for air flow.
  • Upon completion of the registration, you will be asked to exit the building directly.

Book your birth registration appointment

The requirement to register your baby within 42 days has been relaxed. However, we would recommend that you register as soon as you are able to.

If your child was born in Surrey you can register the birth at Guildford, Leatherhead, or Weybridge register offices.

If your child needs to be registered with a Statutory declaration or a Parental order, please do not book your appointment on line, please call 0300 200 1002 and ask for the Nominated officer to book your appointment.

Important note:

  • Guildford office is now fully booked until 19 November
  • Leatherhead office is now fully booked until 13 October.
  • Weybridge office is now fully booked until 16 November.

Please select an appointment after these dates when searching for an appointment.

Book your appointment

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West Sussex residents

If you live in West Sussex and your baby was born at East Surrey Hospital, you can also register your baby at the Crawley Register Office.

Bracknell Forest Residents

If you live in Bracknell Forest and your baby was born at Frimley Park Hospital, you can also register your baby at the Bracknell Register Office. Please call 01344 352000 to make an appointment.


Requesting your Birth re-registration appointment

Appointments to re-register a birth cannot be made online. You will need to request a re-registration appointment if you are:

  • re-registering your child following your marriage or civil partnership.
  • adding father's or second parent's details to an existing registration.

Applying for a correction to your existing birth registration

If you want to make a correction or change to an existing registration you will need to contact us.