Winter Service third party contractors and farmers - Privacy Notice


  • Name of service - Winter Service third party contractors and farmers
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 22 May 2018
  • Date of current version - 7 July 2021
  • Review date - 7 July 2024


The reasons why we use your personal data

This privacy notice applies to the functions of the third party contractors and farmers who carry out snow clearing of surrey highways during winter within Surrey County Council (SCC).

What processing of personal data is undertaken by the service?

Your personal data is collated for the purposes of organising snow clearance in order to carry out our statutory responsibilities, providing services and establishing good business practices

What information do we collect?

We collect the minimum data necessary to undertake this function:

  • Address
  • Contact number
  • Bank info
  • Email address
  • Family Members
  • Insurance Details
  • Vehicle Registration

How we are allowed to use your personal data

We are allowed to hold your personal data because it is necessary for our contractual obligations

Who we share your personal data with

This data will be shared with SCC contract partners who help co-ordinate works during a snow event, deliver salt, and maintain snow ploughs.

We will also share this data with SCC Local Area Highway Team officers who help co-ordinate work during snow events

Automated decision making (when computers make any decisions about you)

We do not use automated decision making.

Personal data being sent or processed outside of the UK and EU

We do not send or process data outside of the UK and EU.

Retention of data

Data will be retained for the duration of the contract.

Retention schedule following end of contract is being reviewed currently and will be updated in due course

Other information

For further information on our privacy notices, please see information and privacy.

Subscribe to our newsletters for latest news and events.