Waste Operations Van Permits - Privacy Notice


  • Name of service - Waste Operations - Van, Pickup and Trailer Permits
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 25 May 2018
  • Date of current version - 9 December 2019
  • Review date - 26 January 2025


The reasons why we use your personal data

This privacy notice applies to the operation of the Surrey County Council van, pickup and trailer permit system in place at our community recycling centres.

What processing of personal data is undertaken by the service

Your personal data is collated for the purposes of operating a van, pickup and trailer permit scheme at our community recycling centres which are provided as part of our statutory responsibilities under the Environmental Protection Act 1990. We collect your personal data for the following:

  • Service delivery
  • Service improvement and planning
  • Prevention & detection of crime/fraud
  • Statistical analysis and reporting

What information do we collect?

  • Name,
  • Postal address,
  • E-mail address
  • Telephone number
  • Vehicle registration number
  • Vehicle type
  • Vehicle make/model
  • Vehicle colour
  • Financial data

How we are allowed to use your personal data

We use the data in connection with a legal obligation or public task under various UK legislation including but not limited to :

  • Local Government Act
  • Environmental Protection Act 1990


In applying for a van, pickup or trailer permit you consent to the use of your personal data for the purposes of operating the van, pickup and trailer permit system. You have the right to remove the data at any time however this will mean that your permit will no longer be valid and you will not be able to access any of our community recycling centres with a van, pickup or trailer. If at any time you want to remove your consent, please contact us at the following email address wasteoperations@surreycc.gov.uk.

Who we share your personal data with

We share your personal data with our contractor Suez to view the van, pickup and trailer permit data base, for the purposes of validating permits. Suez operate the community recycling centres on behalf of Surrey County Council.

Your data can also be viewed by our Contact Centre when you make contact with us to check your data or make any requested changes.

Automated decision making (when computers make any decisions about you)


Personal data being sent or processed outside of the UK and EU

Personal data is not processed outside the UK/EU.

Retention of data

Data will be retained in accordance with the countywide data retention schedule.

Other information

For further information on our privacy notices, please see information and privacy.

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