Transport Studies - Privacy Notice


  • Name of service - Transport Studies
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 25 May 2018
  • Date of current version - 8 July 2021
  • Review date - 8 July 2024


The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the functions of the Transport Studies team that carries out transport planning related functions within Surrey County Council.

What processing of personal data is undertaken by the team?

Your personal data is collated for the purposes related to transport planning and scheme design in order to carry out our statutory responsibilities under different legislative frameworks (see section below) relating to the safe and efficient movement of people and goods across the county.

Surrey County Council collects and processes personal data to identify travel patterns, understand issues/ trends and to develop potential solutions and plan future improvements. This includes improving road safety, ensuring the efficient movement of people and goods to enhance economic prosperity, and improving the experience for residents and businesses consistent with Surrey County Council corporate objectives and the Environment & Infrastructure Directorate's Business Plan.

What information do we collect?

Address, postcode, journey purpose, journey frequency, destination and vehicle registration number.

How we are allowed to use your personal data

Legal obligation or public task under various UK legislation including but not limited to:

  • Road Traffic Regulation Act (section 122);
  • Traffic Management Act 2004 (sections 16 and 17)

Who we share your personal data with

  • Consultants working either on behalf of or with Surrey County Council;
  • Borough and District planning authorities;
  • Central Government (Department for Transport, Defra)

In most cases, data will be aggregated and anonymised before sharing.

Personal data being sent or processed outside of the UK and EU

No personal data collected, obtained and held by Transport Studies is processed outside of the UK.

Retention of data

Field sheets will be retained for 1 year, and electronic data will be retained in accordance with our countywide data retention schedule.

Other information

For further information on our privacy notices, please see information and privacy.

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