Details
- Name of service - Surrey Youth Justice Service
- Directorate - Children, Families and Lifelong Learning
- Date of issue - 31 July 2020
- Date of current version - 26 November 2024
- Review Date - 26 November 2026
Notice
The reasons why we use your personal data
This privacy notice applies to the functions of the Surrey's Youth Justice Service (YJS). The main aim of the YJS is to prevent children coming into contact with the criminal justice system, reduce the risk of recidivism, protect the public from harm and ensure victims are suitably supported.
This notice provides privacy information for:
- Children and families accessing the Youth Justice Service
- Partners working with Surrey County Council Youth Justice Service
It describes how we collect, use and share personal information about you
- In relation to the Youth Justice Service
- the types of personal information we need to process, including information the law describes as 'special category data' because of its sensitivity
It is important that you read this notice, together with any other privacy information we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.
What processing of personal data is undertaken by the specific service?
We collect your personal information for the following purpose(s):
The Youth Justice Service has a statutory duty under the Crime and Disorder Act 1998 to prevent offending. We work with children who have been made subject to either an out of court disposal, Court Orders, Bail with conditions or subject to a custodial setting.
Additionally, we will work with children on a voluntary basis if identified as eligible for preventative services.
As our work is with children, we are also required to safeguard their safety and well-being and this work is subject to the Children Act 1989 and Working Together guidance.
We process and share personal information to enable us to manage, protect and support children subject to either a voluntary prevention programme, out of court disposal or a statutory order.
We process personal information about:
- Children we help
- Parents of children we help
- Witnesses, victims
What Information do we collect?
We process information relating to the above reasons/purposes. This may include:
- Personal details
- Family details
- Lifestyle and social circumstances
- Financial details
- Education and employment details
We also process special categories of information that may include:
- Physical or mental health details
- Racial or ethnic origin
- Religious or other beliefs
- Criminal proceedings, outcomes and sentences
- Information about offences or alleged offences
How we are allowed to use your personal data
Legal obligation or public task under various UK legislation including but not limited to:
- Local Safeguarding Children & Adults Boards Regulations 2006 (SI 2006/90)
- The Crime and Disorder Act 1998
- The Offender Management Act 2007
The processing of criminal and special category data is under the following:
- Schedule 7 of the Data Protection Act 2018 identifies YJS as a 'competent authority' which permits the processing of data relating to criminal offences or charges for the purposes of law enforcement
- Article 9(2)(g) of the UK General Data Protection Regulations (GDPR) allows the processing of special category data where it is necessary for reasons of substantial public interest
- Data Protection Act 2018, Schedule 1 Part 2(6) - statutory and government purposes
Who we share your personal data with
We sometimes need to share the personal information we process with the individual themselves or with other organisations. Where this is necessary we are required to comply with all aspects of the data protection legislation.
Where necessary or required we share information with:
- The Youth Justice Board
- Police forces
- National Probation Service
- Local and central government
- Ombudsmen and regulatory authorities
- Healthcare providers, social and welfare advisers
- Voluntary and charitable organisations
- Family, associates and representatives of the person whose personal data we are processing
Retention of data
Your data will not be kept any longer than necessary. You can check how long the Youth Justice Service will keep data against Surrey County Council Retention Schedules
Other information
Your data will be held on the Youth Justice Service's Case Management System (Core+) and/or on the Children's Early Help system (EHM), Liquid Logic Children's Social Care System (LCS) and Education and Early Years System (EYES) and will be protected using up-to-date technical and organisational security measures.
If you fail to provide certain information when requested, we may not be able to perform the service we currently provide to you or we may be prevented from complying with our legal obligations.
Our core data protection obligations and commitments are set out in the council's Children Services Privacy Notice.
For further information on our privacy notices, please see information and privacy.
