Details
- Name of service - Recruitment
- Directorate - People and Change
- Date of issue - 25 May 2018
- Date of current version - 29 September 2026
- Review date - 31 March 2027
The reasons why we use your personal data
This privacy notice applies to the functions of the Recruitment service that incorporates and carries out recruitment functions within Surrey County Council.
What processing of personal data is undertaken by the service?
Your personal data is collated for the purposes of recruitment in order to carry out our statutory responsibilities under the different legislative frameworks, provide services and establish good business practices. We process your personal data for:
- Recruitment procedures
- Issuning contracts
- Creating personal files
In addition, we collect your personal data for the following:
- Service delivery
- Service improvement and planning
- Prevention & detection of crime and fraud
- Statistical analysis and reporting
- Safeguarding
What information do we collect?
We collect the following personal data at appointment stage:
- Name
- Address
- Email address
- Contact numbers
- Employment history
- Education and qualifications
- Personal number (internal)
- Disability
- Diversity information
- Date of birth
- Care leavers if applying for apprenticeship roles
We collect the following personal data at offer stage:
- Name
- Address
- Date of birth
- Emergency contact details
- Next of kin details
- Photo for passes
- Gender
- National Insurance Number
- Bank details
- Local government information
- Medical information
- Copies of eligibility
- Information to carry out a Disclosure and Barring Service (DBS) check, if applicable
- Social media checks - for limited roles
How we are allowed to use your personal data
Legal obligation or public task under various UK legislation including but not limited to:
- Individual consent
- Employment law
- Contract of employment
- Immigration Act
Consent
To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address recruit@surreycc.gov.uk and we will deal with your request.
Who we share your personal data with
- Applicant tracking provider
- Hiring managers
- Interview panel
- Recruitment Team
- Human Resources - Complaints
- Home Office
- External Occupational Health Provider
Automated decision making (when computers make any decisions about you)
We do not use automated decision making.
Personal data being sent or processed outside of the UK and European Union (EU)
We do not send or process data outside of the UK and EU.
Retention of data
Personal data will be retained for 12 months if your account is idle or for as long as your account is active on the applicant tracking system. Your data will be anonymised for reporting purposes.
Interview notes will be retained for 6 months by the hiring team.
Other information
For further information on our privacy notices, please see information and privacy