Planning Development Management and Enforcement - Privacy Notice


  • Name of service - Planning Development Management and Enforcement
  • Directorate - Highways, Transport and Environment
  • Date of issue - May 2018
  • Review date - May 2019


The reasons why we use your personal data

This privacy notice applies to the functions of the Environment and Infrastructure service that carries out the statutory Planning Development Management and Planning Enforcement functions within Surrey County Council.

What processing of personal data is undertaken by the specific teams or services

Your personal data has been submitted to us for the purposes of applying for planning permission, commenting on a planning application or by way of an enforcement complaint, in order that we can carry out our statutory responsibilities under the Town and Country Planning legislative framework.

Data is used to process planning applications, to monitor our performance and to keep you informed about the outcome of planning applications that you have commented on/expressed an interest in, and any further developments on the site.

What information do we collect?

We collect the minimum of information that is necessary to undertake our statutory duty - Name, Address, Contact Details, Contents of any submissions made.

How we are allowed to use your personal data

We are allowed to hold your personal data as it is necessary in order for us to perform our statutory planning duties under various UK legislation including but not limited to:

  • The Town and Country Planning Act 1990
  • Planning and Compulsory Purchase Act 2004
  • The Localism Act 2011

Who we share your personal data with

Planning applications and representations in respect of planning applications are public documents. As such they have to be in the public domain. This data will be shared with the relevant Borough or District Council as they maintain the statutory planning register.

In the event of a 'call in' by the Secretary of State or an appeal, information will be shared with the National Planning Casework Unit (NPCU) or the Planning Inspectorate.

There are a statutory bodies that we may contact and share information with in the course of undertaking our statutory planning and enforcement work. These can include the Environment Agency and the Police.

Retention of data

Data will be retained as part of the background information on which planning decisions are made or as part of the site history in respect of planning enforcement.

Some minerals planning applications can take years to determine, years to discharge any conditions and then years to extract. We keep residents who have made representations informed of progress and given them other opportunities to make representations if more information is submitted.

Other information

For further information on our privacy notices, please see information and privacy.