Historic Environment Record - Privacy Notice


  • Name of service - Historic Environment Record – Submitted Information and Enquiries
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 25 May 2018
  • Date of current version - 8 June 2021
  • Review date - 8 June 2024


The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the functions of the Historic Environment Record (HER). The HER is a comprehensive database of information about the heritage resources of Surrey. Information submitted to the HER through planning processes, academic study or personal communication may be stored for research purposes and may be communicated to enquirers. The HER is a permanent record and personal data is processed for archiving purposes in the public interest, scientific research, historical research or statistical purposes.

What processing of personal data is undertaken by the specific teams or services

Enquiries to the HER:

Your details will be used to answer your enquiry and to contact you if there is any query about your enquiry. Your data may also be used for audit purposes, including:

  • Service delivery
  • Service improvement and planning
  • Research
  • Statistical analysis and reporting

Submitting information to the HER:

Information submitted to the HER will be stored for research purposes and may be communicated to enquirers. It is HER policy that where a submission of information is made, the surname (and initial(s) only) of the author are added to the HER as part of the associated Source records.

What information do we collect?

Name, Address, Email address, Telephone number, Comments

How we are allowed to use your personal data

  • National Planning Policy
  • Historic England audit purposes


Where we have asked for your consent to process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address her@surreycc.gov.uk and we will deal with your request.

Who we share your personal data with

Details of enquires to the HER may be shared with other local authorities if the nature of the enquiry requires it. Enquiry data statistics but not personal information, are shared with Historic England for audit purposes.

Data submitted and incorporated into HER records may be shared with other departments within SCC, as well as to answer enquiries from the general public, academic researchers, contractors and other local authorities.

Automated decision making (when computers make any decisions about you)

We do not use automated decision making.

Personal data being sent or processed outside of the UK and EU

We do not send or process data outside of the UK and EU.

Retention of data

Enquiry data will be retained for the current year plus 5 years.

Submitted data incorporated into the HER will become part of the permanent archive.

Other information

For further information on our privacy notices, please see information and privacy.

Subscribe to our newsletters for latest news and events.