Historic Environment Planning Team - Privacy Notice


  • Name of service - Historic Environment Planning Team – Development Control work files
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 25 May 2018
  • Date of current version - 8 June 2021
  • Review date - 8 June 2024


The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the functions of the Historic Environment Planning Team Development Control service, and the Work Files relating to this.

What processing of personal data is undertaken by the specific teams or services

Data used to provide reasons for approval, opposition or comment on planning applications and enquiries. Data used to ensure consultees are updated on the outcome of the planning application and any further developments on the site.

What information do we collect?

Name, Address, Email address, Telephone number, Comments

How we are allowed to use your personal data

Public Task:

  • National Planning Policy
  • Historic England audit purposes


Where we have asked for your consent to process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address heritageconsultations@surreycc.gov.uk and we will deal with your request.

Who we share your personal data with

Historic England

Automated decision making (when computers make any decisions about you)

We do not use automated decision making

Personal data being sent or processed outside of the UK and EU

We do not send or process data outside of the UK and EU

Retention of data

Data will be retained until closure for the case file, plus 10 years. Files are subsequently weeded and become part of the HER archive, where data is processed and archived in the public interest for the purposes of scientific research, historical research and/or statistical analyses.

Other information

For further information on our privacy notices, please see information and privacy.

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