Emergency Management Team - Privacy Notice


  • Name of service - Emergency Management and Resilience Team
  • Directorate - Community Protection Group
  • Date of issue - 1 July 2018
  • Date of current version - 2 June 2021
  • Review date - 2 June 2024


The reasons why we use your personal data

Purpose / function of the service

Organisations that are classified as Category 1 Responders have a legal duty under the Civil Contingencies Act (2004) to maintain plans (and arrangements) to ensure that in an emergency, they can perform their functions so far as necessary or desirable for the purpose of preventing the emergency, reducing or mitigating its effects or taking other action in connection with it. Category 1 (and 2) Responders also have a legal duty to share information with one another and to co-operate with each other.

What processing of personal data is undertaken by the specific teams or services

We collect the data from you so that we can share information with other Category 1 (and 2) responders, facilitate planning, facilitate response and recovery during incidents, and other activities in relation to Civil Contingencies work.

What information do we collect?

  • Name, role and organisation
  • Phone numbers (work and personal)
  • Email addresses

How we are allowed to use your personal data

Legal obligation or public task under various UK legislation including but not limited to:

We are allowed to use personal data for the purposes of carrying out activity in relation to legal duties under the Civil Contingencies Act (2004) and also during incidents, to protect the vital interests of individuals.

Who we share your personal data with

In some instances, the data we collect will be shared with other Surrey Local Resilience Forum partners (e.g. emergency services, local authorities, health trusts, voluntary organisations/charities, utility companies, transport companies, government agencies).

Automated decision making (when computers make any decisions about you)

Not applicable.

Personal data being sent or processed outside of the UK and EU

Not applicable.

Retention of data

Data will be retained in accordance with the SCC countywide data retention schedule.

Other information

For further information on our privacy notices, please see information and privacy.

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