Early Years Entitlement Funding - Privacy Notice


  • Name of service - Funded Early Education Team
  • Directorate - Children, Families, Lifelong Learning and Culture
  • Date of issue - 01 June 2020
  • Date of current version - 6 May 2021
  • Review date - 6 May 2024


The reasons why we use your personal data

Purpose/ function of the service

This privacy notice applies to the functions of the Funded Early Education team who fulfil an SCC statutory duty to secure funded education provision for every eligible young child who is under statutory school age.

What processing of personal data is undertaken by the specific team(s)/ services

  • Calculate and make payments to early years providers
  • Statistical purposes
  • To secure sufficient childcare to improve the outcomes of all children under 5 and reduce inequalities by identifying providers where children are taking up EYPP and supporting the provider to improve outcomes
  • Check eligibility for means-tested entitlement for 3 and 4-year-old children via the Department for Education's online checker
  • Check eligibility for means-tested entitlement for 2-year-old children via the Department for Education's online checker
  • Check eligibility for the grant/ funding stream
  • Check eligibility for relevant funding streams
  • To register settings for the funded entitlement provision and set up vendor and customer accounts for payment
  • Ensure accuracy of records across the local authority and to check against fraud
  • Sharing of information with Surrey Partners where there is a safeguarding concern

What information do we collect?

  • Parent and child names
  • Parent's date of birth
  • Child's date of birth and gender
  • Parent and child contact details
  • Provider names and contact details
  • Provider DFE URN, Ofsted Number
  • Setting qualifications and training
  • Setting staff names and contact details
  • Setting staff qualifications attainment details
  • Child's ethnicity
  • Child's LAC and adoption status
  • Setting staff ethnicity
  • Parent's NI Number
  • Parent's details of State Benefits
  • Child's HMRC code
  • Child's DLA code
  • Setting bank details
  • Funding amounts to settings

How we are allowed to use your personal data

Legal obligation or public task under UK legislation including but not limited to:

  • Childcare Act 2016
  • Childcare Act 2006
  • Childcare Act 1989
  • Children and Families Act 2014
  • Early Years Foundation Stage Regulations 2017
  • Equality Act 2010
  • The School and Early Years Finance (England) Regulations 2017
  • Small Business Enterprise and Employment Act 2015
  • Education Act 2011
  • The Education (Provision of Information about Young Children) (England) Regulations 2009
  • Early Education and Childcare Statutory Guidance for Local Authorities 2018


To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address: fundedearlyeducation@surreycc.gov.uk and we will deal with your request.

Who we share your personal data with

  • SCC Internal Teams including Early Years support Teams, Performance
  • Surrey Partners
  • Department of Education
  • HMRC
  • Early Years Providers
  • Family Centres
  • Health – anonymised
  • Parents
  • Settings

Retention of data

Data will be retained for 7 years OR in accordance with SCC countywide data retention schedule.

Other information

Our core data protection obligations and commitments are set out in the Children Services Privacy Notice

For further information on our privacy notices, please see information and privacy.

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