Commons Registration Service - Privacy Notice


  • Name of service - Commons Registration
  • Directorate - Environment, Transport and Infrastructure
  • Date of issue - 19 October 2018
  • Date of current version - 8 June 2021
  • Review date - 8 June 2024


The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the Commons Registration Service that carries out the statutory functions of the Commons Registration Authority within Surrey County Council

Your personal data has been submitted to us for the purposes of maintaining the Commons Register, applying to amend the Register and commenting on applications, in order that we can carry out our statutory responsibilities as the Commons Registration Authority.

Data is used to process applications and to keep you informed about the outcome of applications that you have commented on/expressed an interest in.

What information do we collect?

We collect information that is necessary to undertake our statutory duty:

  • Name;
  • Address;
  • Contact Details;
  • Contents of any submission made.

How we are allowed to use your personal data

We are allowed to hold your personal data as it is necessary in order for us to perform our statutory duties as the Commons Registration Authority under various UK legislation including but not limited to:

  • Commons Registration Act 1965
  • Commons Act 2006
  • Local Government Act
  • Growth and Infrastructure Act 2013

How we are allowed to use your personal data

To process your personal data, we will explain to you what we are asking you to agree to and why. Where we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address and we will deal with your request.

Who we share your personal data with

The Commons Register is a public document. As such applications to amend the register have to be in the public domain.

There are statutory bodies that we may contact and share information with in the course of undertaking our role as the Commons Registration Authority. These can include:

  • Local and central government bodies, such as Defra, Districts and Boroughs and Parish Councils
  • Statutory consultees
  • Our legal advisers
  • Affected landowner

Automated decision making (when computers make any decisions about you)

Not applicable.

Personal data being sent or processed outside of the UK and EU

Not applicable.

Retention of data

Data will be retained in accordance with SCC countywide data retention schedule and the Commons Registration Act 1965/Commons Act 2006

Other information

For further information on our privacy notices, please see information and privacy.

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