Children’s Assessment Service - Privacy Notice


  • Name of service - Children's Assessment Service
  • Directorate - Children, Families and Lifelong Learning
  • Date of issue - 13 March 2019
  • Review date - currently under review


The reasons why we use your personal data

This privacy notice applies to the functions of the Children's Assessment Service that incorporates / carries out functions within Surrey County Council.

The Assessment Service is responsible for undertaking assessments of children where serious safeguarding issues have been raised or where children may be in need of services under S17 of the Children Act 1989. From assessments various pathways of work could be recommended and set into action. Within the Assessment Service a short period of intervention or direct work with the children and family may be offered.

Please see Children's Service Privacy Notice for further information on how the Children's Social Care Service processes your personal data

What processing of personal data is undertaken by the specific teams or services

Your personal data is collated for the purposes of Assessment in order to carry out our statutory responsibilities under the different legislative frameworks.

In addition, we collect your personal data for the following:

  • Service delivery
  • Service improvement and planning
  • Prevention and detection of crime/fraud
  • Research
  • Statistical analysis and reporting
  • Safeguarding
  • Vital Interests

What information do we collect?

  • Name and contact details
  • Date of birth
  • Family details
  • Case file information
  • Lifestyle and social circumstances
  • Family history
  • NHS number
  • Education and health details
  • Physical and mental health details
  • Racial or ethnic origin
  • Religious or other beliefs of a similar nature
  • Sexual orientation and history
  • Gender
  • Criminal offences
  • Culture

How are we allowed to use your personal data

Legal obligation or public task under various UK legislation including but not limited to:

  • Local Government Act
  • Children Act 1989 and subsequent acts
  • Localism Act 2011
  • The Mental Capacity Act 2005
  • Mental Health Act 1983, 2007
  • Local Safeguarding Children and Adults Boards Regulations 2006 (SI 2006/90)
  • The Localism Act 2011
  • The Crime and Disorder Act 1998
  • The Welfare Reform Act 2012


To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to withdraw it at any time. If you want to withdraw your consent, please contact us at the following email address: and we will look into your request.

Who we share your personal data with

  • Courts
  • Educational establishments
  • Other Local Authorities
  • Police
  • NHS
  • Council owned companies / agencies
  • Government departments
  • Legal services
  • SCC provider
  • Safehouses
  • Ofsted

Automated decision making (when computers make any decisions about you)

Not applicable

Personal data being sent or processed outside of the UK and EU

Not applicable

Retention of data

We retain your data for the following periods:

  • 100 years for Looked after children.
  • 100 years following adoption.
  • 25 years following ending of Child protection plan.
  • 10 years following assessment or services for Child in Need.
  • The Inquiry into Child Sexual Abuse (IICSA) will impact on period of deletion.

Other information

For further information on our privacy notices, please see information and privacy.

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