Surrey Arts - Privacy Notice


  • Name of service - Surrey Arts
  • Directorate - Children, Families, Lifelong Learning and Culture
  • Date of issue - 25 May 2018
  • Date of current version - 1 July 2021
  • Review date - 1 July 2024


The reasons why we use your personal data

Purpose / function of the service

This privacy notice applies to the functions of Surrey Arts within Surrey County Council and should be read in conjunction with the Surrey County Council Privacy Policy.

What processing of personal data is undertaken by the Service?

Your personal data is collated for the purposes of Surrey Arts in order to provide you, your child, your school or your organisation with services you have requested in relation to participation in the arts. Examples of this are music, dance, drama and visual arts. We also collect data you have provided to us if you are an artist we work with or provide information to or are a member of Surrey Artists Open Studios or are a member of Surrey Arts Wardrobe.

We collect your personal data for the following:

  • Service delivery – to provide you with a service you have requested
  • Service improvement and planning – to plan for services you may require in the future
  • Research
  • Statistical analysis and reporting
  • Safeguarding

What information do we collect?

We collect your name, and that of your child if relevant. Contact details including name, address, age, gender, school attended, health details where appropriate.

Surrey Arts is committed to ensuring equal opportunity across all its activities. We ask all students and ensemble members to provide information about gender, ethnicity, disability and remissions, although it is not a requirement to submit these details.

How we are allowed to use your personal data

In order to provide you with our services we are allowed to use the personal data of you and your child. We use this to offer you services you have requested and to provide information in relation to those services.


To process your personal data we will explain to you what we are asking you to agree to and why. If we have consent to us your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following address and we deal with your request.

Who we share your personal data with

For children's tuition, we may share your child's data with the school they are attending, or the venue where the lessons take place.

Automated decision making (when computers make any decisions about you)

We do not use automated decision making.

Personal data being sent or processed outside of the UK and EU

We do not send or process data outside of the UK and EU.

Retention of data

Data will be retained for seven years after last use.

Other information

For further information on our privacy notices, please see information and privacy.