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Our concessionary seat scheme

Introduction

If your child is not eligible for free home to school transport, you may be able to hire a spare seat on contract coaches or taxis at a concessionary rate.

Concessionary seats are not guaranteed:

  • The seat can be withdrawn at short notice if it is needed for a pupil who is entitled to a free seat, or if the service is discontinued due to lack of eligible pupils using it.
  • Seats are prioritised for children who travel five days a week. If you have been allowed to hire a seat for only part of the week, it may be withdrawn if a request is received for another child to travel five days a week, and you do not wish to increase your concessionary seat to five days.
  • Your application for a concessionary seat is reconsidered each year, alongside any new applications that have been received. If there are more children with a higher priority for seats or fewer spare seats available, your child's seat may be withdrawn.

Pro-rata refunds are given if we withdraw seats.

The cost of a concessionary seat from September 2019 is:

  • Under 16 Years: £181.10 per term
  • 16-19 Years: £250.50 per term

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Apply for a concessionary seat

Apply by completing a concessionary seat application form (PDF).

You must commit to at least half a term of travel – changes to travel arrangements within that period will not be considered.

You must apply by 31 July if you want to be considered for a seat from September.

  • If you are applying for a coach seat, we aim to indicate whether you have been successful by the middle of August. If we are not able to offer a concessionary seat on a coach, we will add your child's name to a waiting list.
  • If you are applying for a seat on a taxi or a minibus, we aim to indicate whether you have been successful at the October half-term. Be aware that spare seats on these services are limited.

Applications received after 31 July will be considered on a first come first served basis, but may not be processed before the October half-term.

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Paying for a concessionary seat

If you are given a concessionary seat, we will send you an invoice giving you options on how to pay. The quickest and easiest way is to pay online:

Pay for a concessionary seat online

To see how we use your personal data, please read our privacy notice.

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How we prioritise applications for concessionary seats

Applications for full-time travel (pupils travelling every journey) will be considered above those who have applied for part-time travel. If there are spare seats remaining on a vehicle once requests for seats for full-time travel have been processed, concessionary seats may be considered for part-time travel on a discretionary basis.

If there are more applications for full-time (travelling five days a week) concessionary seats than there are seats available, we will prioritise applicants for full-time travel in this order:

  1. Surrey statutory school age children with a brother or sister who already travel on the vehicle
  2. Surrey post-16 students with a brother or sister who already travel on the vehicle
  3. Surrey statutory school age children for whom there is no other public transport available to travel to school
  4. Surrey post-16 students for whom there is no other public transport available to travel to school
  5. Surrey statutory school age children who live furthest from the school (based on the straight-line distance from their home address to the school)
  6. Surrey post-16 students who live furthest from the school (based on the straight-line distance from their home address to the school)
  7. Out-of-county statutory school age children with a brother or sister who already travel on the vehicle
  8. Out-of-county post-16 students with a brother or sister who already travel on the vehicle
  9. Out-of-county statutory school age children for whom there is no other public transport available to travel to school
  10. Out-of-county post-16 students for whom there is no other public transport available to travel to school
  11. Out-of-county statutory school age children who live furthest from the school (based on the straight-line distance from their home address to the school)
  12. Out-of-county post-16 students who live furthest from the school (based on the straight-line distance from their home address to the school)

Files available to download

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