Our concessionary seat scheme

Introduction

If your child is not eligible for free home to school transport, you may be able to hire a spare seat on contract coaches, taxis or minibuses at a concessionary rate.

Concessionary seats are not guaranteed and can only be sold if there are spare seats left after children who qualify for travel assistance have been allocated transport.

You will need to make sure that you have alternative arrangements in place to get your child to and from school if we cannot offer a concessionary seat, or if a seat is withdrawn:

  • The seat can be withdrawn at very short notice if it is needed for a pupil who is entitled to a free seat, or if the service is discontinued due to lack of eligible pupils using it.
  • Seats are prioritised for children who travel five days a week. If you have been allowed to hire a seat for only part of the week, it may be withdrawn if a request is received for another child to travel five days a week, and you do not wish to increase your concessionary seat to five days.
  • Your application for a concessionary seat is reconsidered each year, alongside any new applications that have been received. If there are more children with a higher priority for seats or fewer spare seats available, your child's seat may be withdrawn.

Pro-rata refunds are given if we withdraw seats.

The cost of a concessionary seat from September 2021 is:

  • Under 16 Years: An annual charge of £551 payable in 3 instalments (£183.68 autumn term, £183.66 for the spring term and the summer term)
  • 16 to 19 Years: Annual charge of £760 payable in 3 instalments (£253.34 autumn term, £253.33 for the spring and summer term)

Apply for a concessionary seat

Apply by completing a concessionary seat application form (PDF).

You must commit to at least half a term of travel – changes to travel arrangements within that period will not be considered.

If you are applying for a coach seat, you must apply by 31 July

  • We aim to indicate whether you have been successful by the middle of August. If we are not able to offer a concessionary seat we will add your child's name to a waiting list.
  • Applications received after 31 July may not be processed before the October half-term.
  • Please also be aware that we are restricted to the number of seats that we can sell on coaches due to the Public Service Vehicle Accessibility Regulations 2000

If you are applying for a taxi or minibus seat you must apply by 30 September

  • Applications will not be processed before the October half term as all transport for entitled pupils has to be in place before we can assess the availability of spare seats. You will therefore need to make arrangements to get your child to and from school until at least that time. Be aware that spare seats on these services are limited.

To see how we use your personal data, please read our privacy notice.

Paying for a concessionary seat

If you are given a concessionary seat, we will send you an invoice with the details. Payments can be made online.

Pay for a concessionary seat online

How we prioritise applications for concessionary seats

Applications for full-time travel (pupils travelling every journey) will be considered above those who have applied for part-time travel. If there are spare seats remaining on a vehicle once requests for seats for full-time travel have been processed, concessionary seats may be considered for part-time travel on a discretionary basis.

If there are more applications for full-time (travelling five days a week) concessionary seats than there are seats available, we will prioritise applicants for full-time travel in this order:

  1. Surrey statutory school age children with a brother or sister who are eligible for free home to school transport and already travel on the vehicle
  2. Surrey post-16 students with a brother or sister who are eligible for free home to school travel and already travel on the vehicle
  3. Surrey statutory school age children for whom there is no other public transport available to travel to school
  4. Surrey post-16 students for whom there is no other public transport available to travel to school
  5. Surrey statutory school age children who live furthest from the school (based on the straight-line distance from their home address to the school)
  6. Surrey post-16 students who live furthest from the school (based on the straight-line distance from their home address to the school)
  7. Out-of-county statutory school age children with a brother or sister who are eligible for free home to school travel and already travel on the vehicle
  8. Out-of-county post-16 students with a brother or sister who are eligible for free home to school travel and already travel on the vehicle
  9. Out-of-county statutory school age children for whom there is no other public transport available to travel to school
  10. Out-of-county post-16 students for whom there is no other public transport available to travel to school
  11. Out-of-county statutory school age children who live furthest from the school (based on the straight-line distance from their home address to the school)
  12. Out-of-county post-16 students who live furthest from the school (based on the straight-line distance from their home address to the school)

Files available to download