Personal information policy
Surrey County Council ('The Council') respects your rights and is committed to ensuring that it protects your details, the information about your dealings with the Council and other information available to the Council ('your information'). In accordance with the General Data Protection Regulations (GDPR), the Council will use your information, for the purpose of processing your application for a school place, to: (a) deal with your requests and administer its departmental functions, (b) meet its statutory obligations, and (c) prevent and detect fraud. The Council may share your information (but only the minimum amount of information necessary to do the above and only where it is lawful to do so) within the Council (including elected members, other admission authorities and other schools, central government departments, borough and district councils, law enforcement agencies, statutory and judicial bodies, community service providers, contractors that process data on its behalf and medical advisors). The Council may also use and disclose information that does not identify individuals for research and strategic development purposes. You can find out more about how we manage your data on the privacy notice section of our website. Please see Surrey's guidance on your information and privacy.
Educating children out of their chronological year group
If you would like your child to be educated outside their normal age group the admission authority for each school will consider your request according to your child's circumstances and what is in the best interests of your child. You must state clearly why you feel admission to a different year group is in your child's best interest and, if you wish, provide evidence to support this. Parents are advised to contact the local authority at the earliest opportunity for advice. Please also see Surrey's guidance on the education of children out of their chronological year group. (PDF)
Admission of children from overseas
If you and your child live abroad, you may only apply for a school place if your child:
- holds a full British Citizen passport (but not a British Dependent Territories or British Overseas passport) or
- is an EEA national (all member states of the European Union together with Iceland, Norway and Liechtenstein) or
- is a Swiss national (Swiss nationals have the same right to live and work in the United Kingdom as EEA nationals)
- has a passport which has been endorsed to show that they have the right of abode in the UK.
If you have a property in the UK you should apply to the local authority for that address. If you do not have a UK property you should apply to the local authority where your preferred school is situated. You must apply by the deadline and provide information about where you are living and when you intend to return. We will initially consider the application based on your child's address abroad and any subsequent change will be considered in line with our change of address policy. For more information see the advice on our admissions pages.
For other children without automatic right of entry to the UK, an application can only be made once the child is in the country.
For more information please read our: Guidance on admission of children overseas (PDF).
Admission of children in care
Children in care receive top priority for a school place. If an in year admission is needed, we will arrange a place at the school most appropriate to the child's needs, in line with our Protocol for the processing of in year admissions for children in care (PDF).
Fair access protocol
Our Fair Access Protocol for primary schools (PDF) and secondary schools (PDF) ensure that, outside the normal admissions round, unplaced children are offered a place at a suitable school as quickly as possible and that all schools in Surrey admit their fair share of children with challenging behaviour, whether or not the school is oversubscribed. Applicants are asked to answer the questions on fair access admissions honestly and accurately to ensure that qualifying children can be offered a place at a suitable school quickly.
Address of convenience
We will investigate any applications where there is doubt about the address being given. Use of false information may lead us to withdraw an offer of a place, even after a child has started at a school. More information on how we will investigate applications is available in our Address of Convenience Assessment Protocol (PDF) and if you wish to make a referral please use the Address of Convenience Referral Form (PDF).
Local authority annual reports
We are required to submit an annual report to the schools adjudicator by 30 June each year on matters connected with school admissions. The School Admissions Code stipulates what information must be included in the report.
School Admission Forum
What is a school admissions forum?
Admission forums have a key role in ensuring a fair admissions system that promotes social equity and must, under Section 84 of the SSFA 1998, act in accordance with the School Admissions Code. The role of Surrey's admissions forum is to:
- Consider how well existing and proposed admissions arrangements serve the interests of children and parents within the area of the local authority
- Promote agreement on admission issues
- Review the comprehensiveness, effectiveness within the local context, and accessibility of advice and guidance for parents by the local authority
- Consider the effectiveness of the authority's proposed co-ordinated admission arrangements
- Consider the means by which admissions processes might be improved and how actual admissions relate to the admission numbers published
- Monitor the admission of children who arrive in the authority's area outside a normal admission round with a view to promoting arrangements for the fair distribution of such children among local schools, taking account of any preference expressed
- Monitor the effectiveness of the local authority's Fair Access Protocols
- Monitor the effectiveness of the admission process for children in care
- Consider the school organisation plan in the context of school place provision
- Consider any other admissions issues that arise
Membership and constitution
Documents for recent Admissions Forum meetings including notices, agendas, minutes and press releases are available below:
Summer Term 2018 - 15 June 2018
- Draft Minutes of the Admissions Forum Meeting 15 June 2018 (PDF)
- Agenda for 15 June 2018 (PDF)
- Item 4 - Draft Constitution and Terms of Reference (PDF)
- Item 6i) Changes to admission numbers for Reception - Junior 2018 (PDF)
- Item 6ii) - Percentage of parental preferences met 2009 to 2018 (PDF)
- Item 7i) - Fair Access Protocol placements through admissions 2017/18 (PDF)
- Item 7ii) - Consultation on primary and secondary fair access protocols 2018/19 (PDF)
- Item 8i) - Children in Care Report - 15 June 2018 (PDF)
- Item 8ii) - Draft 2018-19 Protocol for Admission of Children in Care (PDF)
- Item 9 - In year admissions review (PDF)
- Item 11 - OAA admission arrangements - June 2018 (PDF)
- Item 13 - Admissions and Transport termly update - Summer 2018 (PDF)
Spring Term 2018 - 2 February 2018
- Agreed Minutes of the Admissions Forum Meeting 2 February 2018 (PDF)
- Agenda for 2 February 2018 (PDF)
- Item 5 - Summary of response to consultation (PDF)
- Item 6 - Report to the Admissions Forum on admission arrangements - February 2018 (PDF)
- Item 7 - Letter to admission authorities re. the admission of children adopted from care outside of England (PDF)
- Item 8 - Fair Access Panel placements - Admissions Forum 2 February 2018 (PDF)
- Item 9 - Admissions Forum CiC Report - 2 February 2018 (PDF)
- Item 11 - Admissions and Transport termly update - Spring 2018 (PDF)
Autumn Term 2017 - 29 September 2017
- Agreed minutes of the Admissions Forum Meeting 29 September 2017 (PDF)
- Agenda for 29 September 2017 (PDF)
- Item 5 - Update on appeals 2017/2018 as at 01.09.17 (PDF)
- Item 6 - Draft admission arrangements for Community and Voluntary Controlled schools for 2019 (PDF)
- Item 7i - Children in Care placements 2016/2017 (PDF)
- Item 7ii - 2017/2018 Protocol for Admission of Children in Care (PDF)
- Item 8i - FAP placements 2016/2017 (PDF)
- Item 8ii - Fair Access Protocols (PDF)
- Item 10i - Procedures for in year admissions 2017 (PDF)
- Item 10ii - Guidance on admission of children from overseas 2017 (PDF)
- Item 10iii - LA Report 2017 (PDF)
- Item 10iv - Autumn 2017 Termly Update (PDF)
- Item 10v - Address of convenience assessment protocol - September 2017 (PDF)
- Item 10vi - Children out of chronological year 2017/2018 (PDF)