Personal information policy
Surrey County Council ('The council') respects your rights and is committed to ensuring that it protects your details, the information about your dealings with the Council and other information available to the council ('your information'). In accordance with the Data Protection Act 1998, the council will use your information, for the purpose of processing your application for a school place, to: (a) deal with your requests and administer its departmental functions, (b) meet its statutory obligations, and (c) prevent and detect fraud. The council may share your information (but only the minimum amount of information necessary to do the above and only where it is lawful to do so) within the council and other agencies (including schools, other councils, central government departments, contractors that process data on its behalf and medical advisors). The council may also use and disclose information that does not identify individuals for research and strategic development purposes. More information on data protection is available on our website at www.surreycc.gov.uk.
Educating children out of their chronological year group
If you would like your child to be educated outside their normal age group the admission authority for each school will consider your request according to your child's circumstances and what is in the best interests of your child. You must state clearly why you feel admission to a different year group is in your child's best interest and provide evidence to support this. Parents are advised to contact the local authority at the earliest opportunity for advice. Please also see Surrey's guidance for schools.
Admission of children from overseas
If you and your child live abroad, you may only apply for a school place if your child:
- holds a full British Citizen passport (but not a British Dependent Territories or British Overseas passport) or
- is an EEA national (all member states of the European Union together with Iceland, Norway and Liechtenstein) or
- is a Swiss national (Swiss nationals have the same right to live and work in the United Kingdom as EEA nationals)
- has a passport which has been endorsed to show that they have the right of abode in the UK.
If you have a property in the UK you should apply to the local authority for that address. If you do not have a UK property you should apply to the local authority where your preferred school is situated. You must apply by the deadline and provide information about where you are living and when you intend to return. We will initially consider the application based on your child's address abroad and any subsequent change will be considered in line with our change of address policy. For more information see the advice on our pages about after applying for a primary place and after applying for a secondary place.
For other children without automatic right of entry to the UK, an application can only be made once the child is in the country.
For more information please read our guidance on admission of children overseas.
Admission of children in care
Children in care receive top priority for a school place. If an in year admission is needed, we will arrange a place at the school most appropriate to the child's needs, in line with our Protocol for the processing of in year admissions for children in care 2016/2017.
Fair access protocol
Our Fair Access Protocol for primary schools and secondary schools ensure that, outside the normal admissions round, unplaced children are offered a place at a suitable school as quickly as possible and that all schools in Surrey admit their fair share of children with challenging behaviour, whether or not the school is oversubscribed. Applicants are asked to answer the questions on fair access admissions honestly and accurately to ensure that qualifying children can be offered a place at a suitable school quickly.
Address of convenience
We will investigate any applications where there is doubt about the address being given. Use of false information may lead us to withdraw an offer of a place, even after a child has started at a school. More information on how we will investigate applications is available in our Address of Convenience Assessment Protocol and if you wish to make a referral please use the Address of Convenience Referral Form.
Local authority annual reports
We are required to submit an annual report to the schools adjudicator by 30 June each year on matters connected with school admissions. The school admissions code stipulates what information must be included in the report.
School Admission Forum
What is a school admissions forum?
Admission forums have a key role in ensuring a fair admissions system that promotes social equity and must, under Section 84 of the SSFA 1998, act in accordance with the School Admissions Code. The role of Surrey's admissions forum is to:
- Consider how well existing and proposed admissions arrangements serve the interests of children and parents within the area of the local authority
- Promote agreement on admission issues
- Review the comprehensiveness, effectiveness within the local context, and accessibility of advice and guidance for parents by the local authority
- Consider the effectiveness of the authority's proposed co-ordinated admission arrangements
- Consider the means by which admissions processes might be improved and how actual admissions relate to the admission numbers published
- Monitor the admission of children who arrive in the authority's area outside a normal admission round with a view to promoting arrangements for the fair distribution of such children among local schools, taking account of any preference expressed
- Monitor the effectiveness of the local authority's Fair Access Protocols
- Monitor the effectiveness of the admission process for children in care
- Consider the school organisation plan in the context of school place provision
- Consider any other admissions issues that arise
Documents for recent Admissions Forum meetings including notices, agendas, minutes and press releases are available below:
Autumn Term 2016 - 30 September 2016
- School Admissions Forum draft minutes of 30 September 2016
- Agenda for 30 September 2016
- Item 4 - Constitution and terms of reference
- Item 6 - Update on Appeals
- Item 7 - Update on referrals to the Office of the Schools Adjudicator
- Item 9i - Children in care placements 2015/16
- Item 9ii - Children in care final protocol 2016/17
- Item 10i - Fair Access Protocols placements 2015/16
- Item 10ii - Final primary and secondary Fair Access Protocols
- Item 12 - School feedback on the Admissions service
- Item 15i - In year admissions procedures 2016/17
- Item 15ii - Guidance on the admission of children from overseas
- Item 15iii - Surrey's annual report to the Office of the Schools Adjudicator
- Item 15iv - Admissions and transport team termly update - Autumn term 2016
- Item 16 - Update on academies and free schools - September 2016
Summer Term 2016 - 17 June 2016
- School Admissions Forum agreed minutes of 17 June 2016
- Agenda for 17 June 2016
- Item 5i - Update on 2016 admissions round additional classes for reception and junior
- Item 5ii - Percentage of parental preferences met and applications submitted online
- Item 6 - Referrals to the Office of the Schools Adjudicator
- Item 7i - Fair Access Protocol placements through admissions 2015/16
- Item 7ii - Consultation on primary and secondary Fair Access Protocols 2016/17
- Item 8i - Children in care placements 2015/16
- Item 8ii - Children in care draft protocol 2016/17
- Item 10 - Own admission authority schools admission arrangements for 2017
- Item 11 - Update on academies and free schools
- Item 12 - Admissions and transport team termly update - summer term 2016
Spring Term 2016 - 5 February 2016
- School Admissions Forum agreed minutes of 5 February 2016
- Agenda for 5 February 2016
- Item 6 - Admission Forum 05.02.16 - Annual Report to the Chief Schools Adjudicator
- Item 7i - Summary of response to consultation
- Item 8 - OAA schools consulting on their admission arrangements for 2017
- Item 9 - Fair Access Panel forum report Feb 2016
- Item 10 - Children in Care 2015-16
- Item 12i - Spring term 2016 update