- When should an in year application be made?
- Applications for children in care
- Children with special educational needs or disability
- Free school meals
- Transport to school
When should an in year application be made?
You can usually apply for in year admission up to four weeks before the place is needed (although see exceptions below).
If we receive your application further in advance, we won't usually process it until the four-week timeframe is reached.
Exceptions apply for:
- Members of the Armed Services and Crown Servants who are being relocated to the area, for whom applications may be processed up to four months in advance of a move.
- Applicants who are seeking a school place for a child from the beginning of the Autumn term, for whom applications may be processed from the beginning of June.
It will normally take 10 working days to process your application from receipt of a fully completed application form.
However, applications received towards the end of the summer term or during the summer holidays may not receive an outcome until the start of the autumn term, due to the unavailability of schools during the summer break and the reforming of waiting lists.
To access the in year application forms visit our web page How to apply for an in year school place.
Applications are usually made for these reasons:
A move to or within Surrey
If you need a school place for a child who is moving into Surrey or because of a house move within Surrey where your child cannot continue at their existing school, you will need to make an in year application for a new school.
Other transfers between schools
If your child is already at school but you feel a move would be beneficial, you must discuss the reasons with your child's current school and try to resolve matters with them rather than seek a transfer.
We discourage unnecessary transfers. If you do want to pursue this route, you will need to make an in year application for a new school, provide your reasons for wanting a transfer and list what you have done to try and resolve the issues with the current school. You must ask the headteacher at your child's school to complete a section of the application form; we will not process the form without this.
In considering your application, we will assess – and may need to discuss with you and the school - whether it might be better for you to resolve any difficulties your child is having, with the school. We may also seek views from any other services involved with your child – for example, the behaviour support and/or education welfare service.
You should not withdraw your child from their current school until you have secured an alternative school place.
A school cannot ask you to withdraw your child from school or withdraw your child from the school roll without your permission or without first knowing that your child has a new school place. However, where a school believes a change of school may be in your child's best interests, the headteacher can discuss arranging a managed move to another school or a referral to alternative education provision, with you.
Please think carefully before applying, bearing in mind that other schools may be full and the upheaval may damage your child's progress.
You must have a place at a new school for your child before he or she leaves his or her current school.
Transfers from home education or alternative education provision
If your child is being educated at home and you would like them to attend a mainstream school in future, you will need to make an in year application for a school. We may need to manage the application in line with our Fair Access Protocols. We may also need to check with any services supporting your child, that a mainstream school is suitable.
Applications for schools outside Surrey
If you want to apply for a school outside Surrey you will need to contact the relevant local authority to find out how you apply.
Applications for children from abroad
Please see applications for children from abroad, for further information.
Applications for admission outside of a child's age group
If you would like your child to be educated outside their normal age group the admission authority for each school will consider your request according to your child's circumstances and what is in their best interests. You must state clearly why you feel admission to a different year group is in your child's best interest and provide, if you wish, evidence to support this. Parents are advised to contact the local authority at the earliest opportunity for advice. Please also see Surrey's guidance (pdf) on the education of children out of their chronological year group.
Applications for children in care
Children in care receive top priority for a school place. If an in year admission is needed, we will arrange a place at the school most appropriate to the child's needs, in line with our Protocol for the processing of in year admissions for children in care.
Children with special educational needs or disability
We treat applications for children with disabilities or special educational needs in the same way as all other applications, unless they have an Education, Health and Care Plan.
If your child has an Education, Health and Care Plan and you want them to change school, you must liaise with your child's case officer.
Free school meals
Transport to school
Think about how your child will get to school and if they might qualify for free home to school transport.