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Early Years Pupil Premium - information for childcare professionals

This page is for childcare professionals who want to find out more about Early Years Pupil Premium (EYPP). If you're a parent or carer visit the Early Years Pupil Premium parent web page that explains how EYPP can help your child.

What is Early Years Pupil Premium?

Early Years Pupil Premium is funding from the Government for early years settings. You can use the money to improve the education you provide for three and four year olds.

Who can claim Early Years Pupil Premium?

All early years providers who provide free early education for three and four year olds. Children must meet the eligibility criteria.

What is the eligibility criteria?

Children must be three or four and using their free early education allowance and their parent or carer must receive one of the following benefits:

  • Income Support
  • Income-based Jobseekers Allowance
  • Income-related Employment and Support Allowance
  • Support under Part VI of the Immigration and Asylum Act 1999
  • The guaranteed element of State Pension Credit
  • Child Tax Credit (provided the family is not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190)
  • Working Tax Credit run-on (paid for four weeks after a family stops qualifying for Working Tax Credit).

Funding may also be available if a child falls into one of the following groups:

  • Looked after by the local authority
  • Adopted from care
  • Has left care through a special guardianship arrangement
  • Has left care and is subject to a child arrangement order (previously known as a residence order)

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Early Years Pupil Premium is paid at a national rate of 53p for every free early education hour that an eligible child attends their setting. Surrey County Council passes on the full rate to providers. For example, if children are attending their full 15 hours of free early education a week this would be as follows:

Number of children Amount each year
1 child £302.10
5 children £1510.50
10 children £3021
15 children £4531.50

Children don't need to access the full entitlement to be eligible for Early Years Pupil Premium, providers will be paid on a pro rata basis.

What's my role in promoting Early Years Pupil Premium to parents and carers?

You should promote Early Years Pupil Premium to all parents and carers in your setting and encourage them to tell you if they may be eligible. This should be voluntary. Some parents will choose not to identify themselves as meeting the eligibility criteria but you can make sure you've done as much as possible to let them know all about it. See our tips below.

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How can I promote EYPP to parents?

A good place to start is with a letter. We have written a sample letter to parents. You don't have to post this if you don't want to, an email is fine. Just remember to include the EYPP registration form.

People often have to see something more than once before they notice it so don't be afraid of trying out all the ideas below. To help, we have produced lots of free downloads. Just click on the links to be taken to the documents and images. We have produced:

  • An EYPP webpage for parents for parents that has information and a copy of the EYPP registration form that they can print out and fill in. You could link to this from your electronic newsletter or add a link to your website or Facebook page.
  • A4 colour poster and A4 black and white poster that you can print and add to your notice boards
  • A5 colour flyer and A5 black and white flyer that you can print, chop in half and hand out to parents or include with any printed materials that you give to parents (newsletters or invoices)
  • A square promotional image that is the correct size to be added to your website or anything else electronic that you send out (newsletter, invoices). Right click on the image once it opens and choose save picture as to save it to your computer. Remember to link the image to our EYPP webpage for parents
  • A banner image that you can add to the bottom of your emails. Right click on the image once it opens and choose save picture as to save it to your computer. Remember to link the image to our EYPP webpage for parents

Have you thought about adding the EYPP registration form to your usual registration process? Parents may be happier filling in this form when they are filling in lots of others.

How do I claim Early Years Pupil Premium if I am a private, voluntary or independent provider?

We accept Early Years Pupil Premium registration forms one term before a child starts to claim their free entitlement for three and four year olds. But we will only contact you at the beginning of the term the child becomes eligible.

Step 1

Tell parents about EYPP (see How can I promote EYPP to parents? above) and collect registration forms.

However you tell parents about EYPP, make sure you include the EYPP registration form (as a paper copy or as an attachment) or a link to the EYPP webpage for parents, so they can download the form themselves. Parents and carers need to complete this form and return it to you.

Step 2

If a parent or carer has indicated on the form that their child belongs to one of the following groups:

  • Has been adopted from care.
  • Has left care through a special guardianship arrangement.
  • Has left care and is subject to a child arrangement order.

You will need to see a copy of the parents or carers court order to check this is correct. We will be able to check the eligibility of any children that have been identified as being looked after by the local authority.

Step 3

Return all completed EYPP registration forms that show a child might be eligible to: Finance and Practice Team, Surrey Family Services, Fairmount House, Bull Hill, Leatherhead, Surrey KT22 7AH. You do not need to return registration forms where the parent or carer has identified that they do not meet any of the criteria.

What happens next?

The Finance and Practice Team will go through all the forms and check the family's eligibility. We will send each provider a list of children who have been identified as eligible at the beginning of term. You will need to tell the child's parent or carer of the outcome of their application.

We will then transfer the money to you in the following funded period.

We will automatically check the eligibility of children receiving Early Years Pupil Premium at the beginning of the academic year when the child is taking up their four year old entitlement.

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How do I claim the Early Years Pupil Premium if I am part of a maintained school?

If you are part of a maintained school, there are some different steps that you will need to carry out to claim the premium, these are:

Step 1

When you send your letter to parents and carers please include a copy of the Early Years Pupil Premium registration form. Parents should complete this form and return it to you.

Step 2

If a parent or carer has indicated that their child belongs to one of the following groups:

  • Has been adopted from care.
  • Has left care through a special guardianship arrangement.
  • Has left care and is subject to a child arrangement order.

You will need to have seen a copy of the parent or carers court order to check this is correct. The Finance and Practice Team will be able to check the eligibility of any children that have been identified as being looked after by the local authority

Step 3

Enter the relevant details on the Early Year Pupil Premium spreadsheet, save it as a CSV file and email it by Egress to eypp@surreycc.gov.uk

What happens next?

The Finance and Practice Team from Surrey Family Services will then check the family's eligibility through the Department for Work and Pension's Eligibility Checking System and will return to you via Egress your spreadsheet showing the results.

You will need to tell the child's parent or carer the outcome of the check and also record the child on your census as being eligible for Early Years Pupil Premium. You will receive your payment in your termly budget adjustment.

The eligibility of children receiving the funding will need to be checked again at the beginning of the academic year when the child is taking up their four year old entitlement. You will need to submit these children's details in the same way again for checking.

Parents details are therefore only required to be checked twice, once when the child first becomes eligible (the term after they turn three) and again at the beginning of the term after they turn four. Please do not resubmit details at any other time. Children starting part way through a term can be submitted for checking only at the beginning of the following term.

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How can I spend Early Years Pupil Premium?

You can choose how you spend the Early Years Pupil Premium but you should use evidence about what works when making this decision and it must raise the quality of your early years education offer.

This could be through:

  • Pooling the Early Years Pupil Premium to purchase shared services such as an Early Years Graduate or a Speech and Language Therapist.
  • Buying services from teaching schools alliances.
  • Improving staff member's qualifications.
  • Accessing training or providing additional staff to implement specific strategies.

The Education Endowment Foundation has an early years toolkit, which is a summary of educational strategies and research to help you decide how to use your resources to improve the children's attainment.

We have also produced a guidance document that explains how you could use the funding.

Files available to download

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