Due to Surrey becoming an increasingly popular setting for major public events, causing some communities to be heavily affected, Surrey County Council has developed an Events Process for events on the road. This will enable organisers to know the procedures that need to be followed for closed road events to minimise disruption and inconvenience for residents.
- Timeline for organising events on closed roads
- Applying for an event on the highway
Timeline for organising events on closed roads
It is important that event organisers provide enough time to plan and consult regarding their events that require road closures. Below is the recommended timeline for the actions that need to be taken.
Before the event
|Months/weeks from event||Activity||Action by|
|12+ months from event|
|12 months from event||Detailed event application received, including how they will deliver the Traffic Management Plan (TMP) and evidence of consultation||Event Organiser|
|11 months from event|
|10 months from event||Further engagement with critical services, local communities, councillors and other stakeholders||Event Organiser|
|9 months from event||Attendance at Safety Advisory Group (SAG)||Event Organiser (invitation will be sent from SAG Chair or representative|
|6 months from event||Attendance at second SAG||Event Organiser (at the discretion of the SAG Chair)|
|3 months from event|
|2 month from event|
|2 weeks from event||Finalised road closure orders published||Approver (paid for by the event organiser)|
After the event
|Months/Weeks from event||Activity||Action by|
|2-3 weeks||Feedback and debrief from event|
Applying for an event on the highway
If you wish to run an event in Surrey that involves a road closure, please complete the attached form and send to firstname.lastname@example.org (Word version of form attached below)
Full guidance for organisers can be found below. Please read this as it explains the process in greater detail.
Files available to download
- Event on the highway application form (258.7 KB)
Application form for events requiring road closures
- Framework for coordination of events on the highway (648.1 KB)
This paper sets out the Framework and set of objectives for the co-ordination and approval of events on the highway, or that have a major impact on the highway network, as administered by Surrey County Council.