Details
- Name of Service - Surrey Adults Academy
- Directorate - Adults, Wellbeing and Health Partnerships
- Date of Issue - 7 May 2026
- Date of current issue - 7 May 2026
- Review Date - 31 March 2027
Notice
The reasons why we use your personal data
This privacy notice applies to the functions of Surrey Adults Academy. The Academy commissions, delivers and coordinates learning and development and supports staff in the corporate directorate and partner organisations who work with adults in Surrey.
What processing of personal data is undertaken by the service?
Your personal data is processed for the following reasons:
- to enable us to provide and administer learning and development opportunities and training courses. This includes pre-course information, course reminders, training evaluation and certificates
- to enable us to set up and manage contracts and make payments for training and development
- to enable us to review current and past training provision, take-up and feedback for reporting purposes and for service planning and improvement
- to ensure that we can meet our statutory responsibilities under the different legislative frameworks to provide appropriate learning and development, and to support recruitment and retention
What Information do we collect?
- Name
- Email address
- Phone number
- Organisation
- Work Address
- Additional needs or information to access learning and development
How we are allowed to use your personal data
We process personal information for the purposes of delivering a contract, legal obligation or public task under various UK legislation including but not limited to:
- Care Act 2014
- Health and Care Act 2022
Consent
To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address adults.training@surreycc.gov.uk and we will deal with your request.
Who we share your personal data with
We share your information with the following:
- training providers in order to process your booking request, ensure specific requirements are provided for, and maintain a record of attendance
- professionals from SCC, government agencies, training providers and partner organisations who deliver/facilitate learning and development events and activities
- your own employer, if you are not employed directly by SCC
- organisations, such as Universities, in order to enable placements and programmes
- learning management systems and their developer for example My Learning
Automated Decision Making
We may use online tests and quizzes as a means to gauge and test your knowledge and to generate certificates. These tests are not used to inform decisions made about you.
Retention of data
Data will be retained in accordance with SCC countywide retention policy.
Other information
Please note that some of our courses will take part via MicroSoft Teams or Zoom. To deliver these courses to you, it will be necessary to invite you to online meetings and for you to take part in these online meetings. This means that the email address you book the course with may be visible to other professionals who are participating in the course.
Additionally, having audio and/or video turned on in online training sessions means you will be audible and visible to the trainer and to the other professionals who are participating in the course. Training sessions may be recorded and made available to other participants who were unable to attend.
Please contact the Academy before booking if you have any concerns about this.
Training providers may contact you for information to help with their delivery and to issue certificates.
Our core data protection obligations and commitments are set out in the Adult Social Care - privacy notice.
For further information on our privacy notices, please see information and privacy.