- Name of Service - Land and Property
- Directorate - Resources
- Date of Issue - 21 September 2026
- Date of current issue - 21 September 2026
- Review Date - 31 March 2027
Details
The reasons why we use your personal data
This privacy notice applies to the functions of the Land and Property service that incorporates and carries out Community Asset Transfer requests within Surrey County Council.
What processing of personal data is undertaken by the service?
Your personal data is collated for the purposes of assessing, administering and managing Community Asset Transfer (CAT) proposals, and to fulfil Surrey County Council’s legal, governance and operational responsibilities, throughout all stages of the CAT process.
This may include:
- receiving and recording CAT enquiries and applications
- identifying applicants and authorised representatives of organisations
- assessing pre-application checklist, expressions of interest (EOI), full applications and business plans
- undertaking due diligence and governance reviews
- verifying information submitted during the CAT process
- communicating with applicants regarding their proposals
- reviewing supporting documents and evidence
- evaluating potential community benefits, operational arrangements and asset management considerations
- maintaining records of assessments, decisions and correspondence
- monitoring and managing approved Community Asset Transfers
- meeting legal, financial, audit, governance and records management requirements including safeguarding
- statistical analysis and reporting
What Information do we collect?
The categories of personal data collected will vary depending on the stage of the Community Asset Transfer process and the information provided by applicants.
This may include:
- name of main contact, trustees, directors or committee members.
- telephone number and email address
- authorised signatory details and signatures
- position held within the organisation
- CVs or biographies of key personnel
- financial information relating to sole traders or individuals.
- information contained within all CAT application forms
- information contained within supporting documents and correspondence
- information relating to the proposed use, management and operation of an asset
- information voluntarily provided by applicants during the assessment process
How we are allowed to use your personal data
Legal obligation or public task under various UK legislation including but not limited to:
- Local Government Act
- Localism Act 2011
Consent
To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address CAT.enquiries@surreycc.gov.uk and we will deal with your request.
Who we share your personal data with
We may share your information with Councillors, District and Borough Councils and other partner public authorities, where relevant.
Information may also be shared with external advisers, auditors, regulators, law enforcement agencies, courts and other public authorities where required or permitted by law. Information will only be shared where this is necessary, lawful and proportionate.
Retention of data
Personal data relating to Community Asset Transfer proposals will be retained only for as long as necessary to administer, assess and manage the CAT process and to meet legal, operational, audit and records management requirements.
Information will be retained in accordance with Surrey County Council’s retention schedules and any approved service-specific retention arrangements relating to Community Asset Transfers.
Other information
For further information on our privacy notices, please see information and privacy.