An appointment is required to register a death at one of our offices within Surrey. Please telephone 0300 200 1002 to make an appointment.
If the death has been referred to the coroner, it cannot be registered until the registrar has received authority from the coroner to do so. If the death has not been referred to the coroner and you have a medical certificate of cause of death from the doctor, go to the registrar as soon as possible.
The death must be registered within five days (unless the registrar says this period may be extended) in the district in which the death occurred. There is no charge to register a death.
The Surrey Registration District includes all areas within the Elmbridge, Epsom and Ewell, Guildford, Mole Valley, Reigate and Banstead, Runnymede, Spelthorne, Surrey Heath, Tandridge, Waverley and Woking council areas. Please note: it does not include addresses within Croydon, Kingston upon Thames, Merton, Richmond upon Thames and Sutton as they are separate registration districts. If you are unsure whether the place of death is within the County of Surrey, you can check with our postcode finder.
If you are unable to attend at the registrar's office in the district in which the death occurred, the information for registration may be given to any registrar in England and Wales. You will need to attend your chosen registrar's office to make a declaration of the particulars for the registration. The declaration will then be forwarded to the registrar for the district where the death took place, where it will be registered. There may be some delay in certificates being issued as this cannot be done until the death has been registered in the correct district and they will be sent onto you - you will not get any paperwork at the declaration appointment itself.
In addition to our three main offices in Guildford, Leatherhead and Weybridge, we also have registrars located in Farnham, Frimley, Haslemere and Reigate for the registration of deaths. Please telephone 0300 200 1002 to make an appointment.
When someone has died, there are lots of things that need to be done, at a time when you least feel like doing them. One of these is contacting government departments and various organisations that need to be informed of a death, often resulting in you repeating the same information to each one. At your appointment, the registrar will register the deceased onto the Tell Us Once service, give you a unique reference number and information about the service. You will then be able to use the service to notify organisations that participate in the scheme by telephone or online within 28 days of the registration. Details can be found on our Tell Us Once page or on the Gov.uk website.
It is usual for a relative of the deceased to register the death. However, if a relative is not available, someone else may register the death, such as someone present at the death, the person responsible for instructing the funeral directors or, in the case of a hospital, care or nursing home death, a manager from that establishment.
Please don’t worry if you later decide that you need additional copies of the death certificate - it is possible to purchase more from the register office where you registered the death.