If you are moving to Surrey from a different County or Local Authority area, all relevant documents about your child's special educational needs must be transferred from your child's old school to their new school in Surrey and this should be done as soon as practical to enable the new school to make arrangements to meet your child's needs. The school in the other Local Authority area is responsible for the transfer of the documents to the Surrey school and these documents may include Individual Education Plans and statements of special educational needs, depending which your child has been given.
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When your child moves to a school in Surrey, the previous school, in the other Local Authority area, is required to transfer your child's school records within 15 school days of your child no longer being registered at the school. However, when transfer arrangements are made in advance, it is good practice for the information to be provided in time for the new school to plan ahead for your child's needs, such as arranging the teaching methods or equipment or specialist help that is detailed in your child's existing Individual Education Plan. All special educational needs records and documents for the child should be transferred to the new school, including any detailed background information gathered by the Special Educational Needs Co-Ordinator (SENCO); copies of Individual Education Plans and advice of any specialist teachers or Educational Psychologists working with your child.
It is likely that the new school would want to review your child's Individual Education Plan as soon as possible, to fully understand your child's special educational needs and the help that they need to provide to meet those needs. For more information, please see he Education Regulations 2005, Item 9. Transfer of information when a pupil changes schoolon the Office of Public Sector Information website.
If you move into Surrey from another Local Authority (LA) area, the LA currently maintaining your child's statement must transfer the statement to Surrey County Council. They may also transfer any opinion they have received under the Disabled Persons (Services, Consultation and Representation) Act 1986, if your child is disabled. Upon the transfer of the statement, Surrey County Council becomes responsible for maintaining the statement and for providing the help detailed in the statement.
The duty of naming a school in Part 4 of the statement therefore also transfers to Surrey County Council. It may be that the school named in your child's statement is now too far away for your child to be able to attend that school and so Surrey County Council would need to name a new school. If there is not sufficient time to go through the usual process of naming a school on your child's statement, your child may be temporarily placed at a school of Surrey County Council's choice until there is time for you visit schools, meet with the Council and discuss the choice of school. If you move to Surrey during the school year, the named school may also depend on whether there is a place available at the most suitable school. You will be consulted about any changes to your child's statement and the same procedure applies regarding your 'expressing a preference' for a school on your child's statement.
On the transfer of your child's statement, Surrey County Council will bring forward the review of the statement and may conduct a new assessment regardless of when the previous assessment took place. This is to make sure that the Council fully understand your child's special educational needs and the help needed to meet those needs. The Council must tell you within six weeks of the date of transfer, when we will be reviewing your child's statement or whether we propose to make an assessment under section 323 of the Education Act. The old authority and your child's previous school should have made you aware of how your proposed move to a new County may affect your child's education, that there may be a re-assessment of your child's needs, and both the old authority and Surrey County Council should discuss those implications with you.
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